Virtual Project Coordinator

2 weeks ago

Work from Home, Philippines CEO Outsourcing Full time

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities:

  • Provide executive and personal assistance, including calendar and email management, appointment scheduling, travel arrangements, and expense reporting
  • Support bookkeeping, file and records management, and process creation
  • Conduct research and assist with data entry, data management, and running reports (especially in NetSuite)
  • Coordinate and delegate tasks to appropriate staff
  • Assist with HR operations, including recruitment and onboarding support
  • Manage projects using and support process improvement initiatives
  • Communicate effectively via Slack, WhatsApp, text messaging, Microsoft Teams, and Zoom
  • Manage LinkedIn social media presence and support basic graphic design tasks
  • Maintain confidentiality and handle sensitive information with discretion

Qualifications:

  • Proven experience as an executive assistant, project coordinator, or similar administrative role
  • Proficient in Microsoft Suite, Google Workspace, and project management tools )
  • Experience with bookkeeping, HR operations, and data entry
  • Strong understanding of NetSuite (administration, running reports, saved searches) preferred
  • Experience in manufacturing, distribution, supply chain, accounting, or M&A is a plus
  • Excellent organizational, communication, and multitasking skills
  • Ability to work independently, maintain confidentiality, and support process improvement
  • Familiarity with LinkedIn and basic graphic design tools
  • Must be amenable to work at night
  • Must have own working asset (Computer - Atleast i5 processor and 8GB Ram; Webcam; Noise Cancelling Headset)
  • Must be amenable to working with time trackers (example: Time Doctor, Hubstaff, Clockify, Team Logger)

Benefits:

  • PH Mandated Benefits
  • Night Differential
  • Paid Leaves
  • Holiday Premiums
  • Internet Allowance
  • Electricity Allowance
  • HMO
  • 13th month pay
  • Annual Performance Appraisal

Job Types: Full-time, Permanent

Benefits:

  • Health insurance
  • Paid training
  • Pay raise
  • Promotion to permanent employee
  • Work from home

Work Location: Remote

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