Senior Accounts Payable

We are seeking a highly experienced Senior Accounts Payable Specialist with a strong background in inventory accounting and U.S.-based AP operations. The ideal candidate is analytical, detail-oriented, and thrives in a fast-paced environment. This role requires hands-on expertise in Ramp, ERP systems, and end-to-end AP processes, particularly within large consumer product companies. You will manage the full accounts payable lifecycle — from invoice processing and vendor management to payment execution, reconciliation, and month-end close — while ensuring accuracy, compliance, and operational efficiency.

Key Responsibilities

Accounts Payable Operations

• Manage the full AP cycle, ensuring timely and accurate processing of invoices and payments.
• Review and validate vendor invoices for accuracy, correct GL coding, cost center allocation, and payment terms.
• Set up new vendors and ensure proper documentation (W-9/W-8 forms, bank details, tax info) is collected and verified.
• Reconcile vendor statements, investigate discrepancies, and follow up on missing or duplicate invoices.
• Communicate with vendors regarding payment status and resolve overdue inquiries.
• Ensure compliance with U.S. GAAP and company AP policies.

Payment & Reconciliation

• Record external AP payments in ERP and Ramp platforms, including wires, PayPal, and checks.
• Review and verify Ramp card transactions and expense reimbursements for compliance with policy.
• Manage bill pay via Ramp, overseeing the full execution process from setup to vendor payment.
• Monitor Ramp user access, issue new invitations, and manage AP-related system requests.
• Support annual 1099 preparation and filing, ensuring compliance with IRS regulations.
• Send AP approval reminders to budget owners for timely payment processing.

Inventory & Operations

• Maintain a strong understanding of the liability side of inventory and related AP processes.
• Process inventory-related invoices and perform invoice matching with purchase orders and receipts.
• Collaborate closely with the operations team to ensure accurate freight, logistics, and inventory cost accounting.
• Manage and reconcile freight invoices and other logistics-related charges.

General Accounting & Process Improvement

• Support month-end close activities, including AP accruals, reconciliations, and journal entries.
• Assist with audit preparation, internal control reviews, and compliance initiatives.
• Participate in process improvement and automation projects to enhance efficiency and accuracy.
• Stay up to date with emerging technologies and best practices in AP and accounting operations.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of progressive experience in Accounts Payable or General Accounting, preferably in a senior or managerial role.
• Proven experience working with U.S.-based companies and familiarity with U.S. GAAP.
• Specialization in Accounts Payable — not general accounting.
• Strong inventory accounting experience, particularly on the liability side.
• Hands-on experience using Ramp for spend management, bill pay, card transactions, and reimbursements.
• Proficiency with ERP systems (e.g., NetSuite, QuickBooks, or similar) and expense management tools (e.g., ).
• Advanced Microsoft Excel skills (VLOOKUP, Pivot Tables, SUMIFs).
• Experience in vendor management, 1099 preparation, and multi-entity environments.
• Knowledge of financial reconciliations, audit support, and process documentation.
• Excellent English communication skills — written and verbal (communications test required).
• High attention to detail, organization, and accuracy.
• Self-sufficient, dependable, and able to manage multiple priorities in a remote setup.
• Experience working with large consumer product companies required.

Why Join Us

• Opportunity to work with a dynamic and growing finance team.
• Exposure to global accounting operations and modern AP systems.
• Competitive compensation and professional growth potential.