Accounts Payable Officer

1 day ago

Pasig, National Capital Region, Philippines Satellite Office Full time ₱400,000 - ₱600,000 per year

Primary Purpose of Role

The Accounts Payable Officer is responsible for:

  • Performing all duties of the Accounts Payable function including:
  • accurate and timely processing of invoices
  • undertaking payment to our suppliers, and
  • ensuring all queries and requests are resolved in a timely and professional manner

Key Skills Qualifications & Experience

Prerequisite Skills:

  • Advanced in Microsoft Office (Outlook, Excel, Word);
  • Meticulous attention to detail and accuracy.
  • Exceptional ability to manage multiple projects and able to multi-task while meeting deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to exercise discretion and contain highly confidential information

Education/Qualifications/Memberships:

  • Bachelor of Commerce/Accounting is preferred

Preferred Experience:

  • 3+ years' experience within an Accounts Payable role
  • Infor M3 experience is an advantage
  • Experience in a complex, fast paced business environment (Retail/Wholesale preferred, but not essential)
  • Experience in Rent or Stock or Freight invoice processing ideal

Key Result Areas and Key Responsibilities 

A. Accounts Payable

  • Process invoices and payments accurately and in a timely manner
  • Reconciliation of supplier statements to accounts payable ledgers at month end and agree to supplier ledger balances
  • Assist the team with the management of incoming emails/supplier requests
  • Collaborate and assist the AP team with the management of invoices workflow through AP's automated system
  • Identify and explain variances between invoices against Purchase Orders
  • Reduce and monitor invoice discrepancies
  • Verify supplier invoices against Purchase Orders and Purchase Price Agreements
  • Monitor and utilise supplier payment discounts
  • Liaise with both domestic and international footwear suppliers to resolve invoicing discrepancies and follow up on credits
  • Assist Accounts Payable Team in other tasks and roles as required
  • Aid team in cross training modules to optimise team performance and meet business deadlines
  • Contribute to the development, review, modification and improvement of Accounts Payable processes and procedures, including proposing new strategies and systems

B. Stakeholder Management

  • Ensure timely reporting and ad-hoc assistance to all stakeholders
  • Maintain numerical accuracy so the Board can assess the financial performance and position of the business
  • Support & aid with communication of AP processes & procedures within business stakeholders.

C. Compliance 

  • Ensure compliance with regulatory authorities, internal controls and company audit requirements
  • Maintain knowledge of and ensure all processes and practices remain consistent within ATO guidelines
  • Ensure appropriate audit trails exist
  • Maintain financial security by following internal controls

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