Procurement and Administrative Assistant

3 days ago

Mandaluyong Central Post Office, Philippines Fasttrack Solutions ERP Inc Full time ₱240,000 - ₱360,000 per year

Primary Purpose of Position

Responsible for handling front office reception, procurement and administration duties, including answering phones, handling company inquiries, sorting and distributing office correspondence, sourcing of vendors, scheduling, review and placing vendor purchases, monitoring and maintaining inventory of offices supplies and coordination with other GSS teams in relation to vendor purchases.

Key Responsibilities

 Provide clerical and administrative support in an effective and efficient manner by providing the

highest level of customer service for clients, staff, and visitors.

 Answer telephone, screen and direct calls.

 Take and relay messages.

 Provide information to callers.

 Greet and direct visitors entering organization.

 Provide administrative and clerical support.

 Ensure knowledge of staff movements in and out of organization.

 Timely distribution of mail, deliveries and faxes.

 Manage courier coordination.

 Research and investigate information to enable strategic decision-making by others.

 Maintain security by following procedures and monitoring logbook.

 Maintain cleanliness of the reception area.

 Works with vendors for sourcing, scheduling, review and placing purchases.

 Receive orders, verify that the correct items and amount have been delivered.

 Keep records to prevent inventory gaps and note when order has to be made when office

supplies are low.

 Checks purchase requisitions or purchase orders for accuracy, completeness and clarity.

 Notify appropriate supervisor and/or manager of any critical incidents or emergencies.

 Ad hoc tasks as requested

Facilities Support (Back-up)

 Issuance and retrieval of Company ID and Access Cards.

 Issuance and retrieval of Company Assets (Facilities and IT assets).

 Office supplies inventory.

 Monitoring and updating of Visitor's log sheet.

 Creation of Purchase Requisition (PR) for Facilities related supplies, maintenance and repairs.

 Monitoring and submission of vendor's billing/invoice to Finance.

 Received, sort, and distribute daily mail/ office correspondence. Monitoring and updating of Reception document tracker.

 Scanning of documents, submission and pick-up gatepass/work permit.

Procurement/Admin Support (Back-up)

 Support Procurement and Administrative Specialist.

 Sourcing of vendors/suppliers as needed.

 Provide assistance in Room Reservation, Fleet Management, Hotel bookings and

administrative assistance to visitors.

 Help coordinate repairs and maintenance requests for IT asset, office equipment and pantry

equipment. (laptop, headset, printers, coffee makers, water dispensers, microwave).

Key Qualifications, Knowledge, Skills and Experience

 Candidate must possess at least Bachelor's/College Degree in Business

Studies/Administration/Management, Hospitality/Tourism/Hotel Management or equivalent.

 Minimum 3 years of experience in the same role. Experience in procurement and administrative or

clerical activities is highly preferred.

 Competent in MS Office Suite particularly in Word, Excel, PowerPoint and Outlook applications.

Job Type: Full-time

Pay: Php20, Php23,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion

Work Location: In person

Expected Start Date: 10/06/2025

  • Procurement Officer

    3 days ago

    Makati Central Post Office, Philippines KEMPAL CONSTRUCTION AND SUPPLY CORPORATION Full time ₱240,000 - ₱360,000 per year

    JOB DESCRIPTION:The Procurement Officer is responsible for managing the procurement of goods and services, overseeing logistics operations, and ensuring effective warehousing and inventory management. This role involves strategic planning, supplier and logistics coordination, inventory control, and optimizing supply chain processes to support the...

  • Procurement & Logistics Officer

    4 days ago

    Makati Central Post Office, Philippines Kempal Construction and Supply Corporation Full time ₱240,000 - ₱360,000 per year

    JOB DESCRIPTION:The Procurement and Logistics Officer is responsible for the efficient sourcing, purchasing, and delivery of construction materials, tools, equipment, and office supplies. The role involves identifying reliable suppliers, negotiating contracts, coordinating transportation and logistics, and maintaining accurate inventory records. The officer...

  • Purchasing Assistant

    3 days ago

    Mandaluyong Central Post Office, Philippines MedsGo Full time ₱160,000 - ₱240,000 per year

    Job ResponsibilitiesThe Purchasing Officer is responsible for managing the procurement of goods and services for the organization. This role includes identifying suppliers, negotiating contracts, processing purchase orders, and ensuring that the company's needs are met in terms of cost, quality, and delivery timelines.Key Responsibilities:Identify and...

  • Administrative Assistant

    2 days ago

    Ortigas Post Office, Philippines TEH Group Limited Full time ₱240,000 - ₱300,000 per year

    JOB SUMMARYAs an Administrative Assistant, your primary role is to provide efficient administrative support, ensuring the smooth operation of daily office activities. This role is designed for entry level candidates seeking to embark on a career in administrative functions. YOURKEY RESPONSIBILITIES:* Assist in general administrative tasks to maintain a...

  • Procurement Associate

    3 days ago

    Pasig Central Post Office, Philippines Asian Unicorn Trading Venture Corp Full time ₱800,000 - ₱1,200,000 per year

    PRIMARY ROLE AND PURPOSEThe Procurement Associate is responsible for the purchase of processing various procurement needs of all AUTVC units and provides assistance for the Procurement Supervisor in implementing procurement policies and proceduresQUALIFICATIONSEducation : Graduate of BSBA or EngineeringGraduate Studies : N/ALicensure Examinations :...

  • Project Procurement Officer

    2 days ago

    San Juan Central Post Office P, Philippines WTA architecture and design studio Full time ₱1,200,000 - ₱1,600,000 per year

    The Project Procurement Officer is responsible for leading the company's participation in government procurement and bidding processes to secure projects. This role ensures the company's compliance with government procurement laws, manages bid preparation and submission, and coordinates with relevant agencies to successfully acquire contracts for the...

  • Purchasing/Procurement Staff

    1 week ago

    Mandaluyong Central Post Office P, Philippines Microgenesis Business System Full time ₱400,000 - ₱800,000 per year

    A Purchasing/Procurement Staff supports the finance department in ensuring that the company has a constant supply of materials, equipment and manpower services.Source out vendors of materials, equipment or supplies and manpower services primarily but not limited to the Data Center Facilities (DCF) line of business.Conduct market research to identify pricing...

  • Office Administrative Assistant

    4 days ago

    San Juan Central Post Office, Philippines 8Infinity Builders Corporation Full time ₱240,000 per year

    Minimum Qualifications:· Bachelor's Degree in any relevant field.· Minimum of 2 years of experience in an administrative or related role.· Preferably with 1–4 years of relevant work experience.· Proficient in Microsoft Word, Excel, and PowerPoint.· Highly reliable, detail-oriented, and organized.· Demonstrates initiative and the ability to work with...

  • Procurement Specialist

    4 days ago

    Caloocan City Central Post Office, Philippines Medical Services of America Full time ₱150,000 - ₱300,000 per year

    About the role:Strategically sources suppliers, negotiates terms (price, quantity, quality), and processes purchase orders for medical and non-medical products and equipment to maximize value and quality.Your responsibilities are:Sources and qualifies suppliers by identifying potential vendors and evaluating their capabilities.Assist the Procurement Manager...

  • Administrative Assistant

    3 days ago

    Mandaluyong Central Post Office P, Philippines RMG Hospital Supply Inc. Full time ₱144,000 - ₱216,000 per year

    Critical ResponsibilitiesDocument Record and FilingManaging and maintaining office files and databases.Ensuring equipment maintenance and inventory.Preparing and proofreading documents, reports, presentations, and other materials.Serving as a point of contact for internal teams and external clients.Provide Administrative Support to Team...