HR and Admin Assistant

6 days ago

Parañaque P, Philippines Vanguard Distribution & Logistics Specialist, Inc. Full time

The HR and Administrative Assistant is responsible for providing comprehensive support in human resources and administrative functions. This role ensures accurate documentation, smooth HR processes, and efficient coordination of employee-related matters such as recruitment, payroll, benefits, timekeeping, and office administration.

Duties and Responsibilities:

1. Human Resources Functions

  • Manage recruitment and hiring — posting job ads, screening applicants, scheduling and conducting interviews.
  • Prepare and maintain employee contracts, 201 files, and accountability forms.
  • Handle onboarding and offboarding processes, including exit interviews and clearance requirements.
  • Monitor and update employee masterlist, organizational charts, and personnel records.
  • Track employee tardiness, absences, and leaves, ensuring accurate data for payroll.
  • Prepare and file memorandums, evaluations, and disciplinary actions as required.
  • Coordinate and process government contributions and benefits (SSS, PhilHealth, Pag-IBIG, and E-GOV submissions).
  • Handle government loans applications and employee requests.
  • Prepare employee-related documents, and other internal communications.

2. Payroll and Timekeeping

  • Manage and monitor Daily Time Records (DTRs) and attendance logs.
  • Summarize tardiness, absences, and overtime for payroll processing.
  • Prepare payroll-related reports and Alpha-list for BIR purposes.
  • Ensure all timekeeping data is accurate and submitted before payroll cut-off.

3. Administrative Support

  • Draft and record minutes of meetings.
  • Assist in the preparation and monitoring of payment requests and petty cash.
  • Maintain organized filing systems for HR and administrative documents.
  • Support the coordination of office events, announcements, and employee activities.
  • Perform other related tasks as may be assigned by management.

Qualifications:

  • Bachelor's degree in Human Resource Management, Psychology, Business Administration, or related field.
  • At least 1–2 years of HR and administrative experience (preferred).
  • Knowledge of timekeeping, payroll processing, and government contributions.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint) and HR systems (e.g., E-GOV).
  • Excellent communication, organizational, and multitasking skills.
  • High attention to detail, confidentiality, and professionalism.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Employee discount
  • Health insurance
  • On-site parking
  • Pay raise

Application Question(s):

  • What is your exact current address? (Street, Barangay, City/Municipality, Province)
  • What is your expected salary
  • Are you available to start on October 27?

Work Location: In person

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