Assistant to the Director

I. HR/OD Data Management and Quality Assurance Management

• Design, implements, monitors, and evaluates Office's quality, data and metrics plans and frameworks, in collaboration with the different UPT&OD groups.
• Designs the data management plan (from collection to monitoring to evaluation) in support of the quality aspirations of the Office.
• Monitors the achievement of the Office's goals, projects and KPIs, keeping track of the deliverables, timelines, agreements, including possible sustainability measures.
• Benchmarks best practices and conducts research on current trends and standards affecting the work of the Office.
• Conducts audits and studies on HR/OD policies, systems, processes, and documentation as it relates to organization and employee capability and development, ensuring compliance with government regulations, University standards, and international standards.
• Proposes programs and designs systems related to organization and employee capability and development (e.g., workforce plans, performance management, career development, promotion, learning and development, job design, etc.) to improve the current ways of proceeding, in coordination with the respective groups and sections in the Office.
• Investigates concerns and escalations and proposes preventive mechanisms and/or risk mitigation.

II. HR Client Partnership

• Keeps abreast with trends and changes happening in and outside the University and determines how it affects the offices and contributes to its overall delivery of services.
• Partners with clients by understanding and addressing their needs, providing proactive solutions that meet present and long-term needs.
• Serves as a partner to an assigned cluster/school leadership team on initiatives that require HR/OD expertise and services. Meeting with the cluster's leadership team regularly to help identify successes and areas for improvement, achievement of set organization and HR goals.

III. Office Management Support

• Coordinates with various offices and external stakeholders for the achievement of the Office's mandates.
• Manages the daily operations of the Office, which includes monitoring office supplies and equipment, expenses, physical space maintenance or improvements.
• Prepares and monitors the Office's budget and expenditures and recommends cost effective solutions for the Office.
• Drafts the necessary communications and guidelines and collaborates with stakeholders on behalf of the Director.
• Oversees and nurtures the team environment and morale in UPT&OD.
• Assists the UPT&OD sections during peak seasons and/or when extra hand is needed, as instructed by the Director, provided own workload allows for it.
• Represents the UPT&OD in University events and committee works.

IV. Section Management

• Sets the direction of the HROD Quality Review and Design Section and determines its operational goals in alignment with the Office goals, and Cluster mandates.
• Oversees the development of policies in the Section and provides inputs for the development of general Office policies.
• Prepares and monitors the Section's budget and expenditures and recommends cost effective solutions for the Office.
• Manages the performance of employees in the Section by setting standards/targets, monitoring, and evaluating performance, and providing development opportunities.

V. Performs other related duties required by the immediate supervisor and/or authorized representatives.

• Minimum Qualifications: A college graduate of any management course, master's degree is an advantage
• At least three (3) years of experience in facilitation, designing and evaluating HR/OD systems, interventions/ accompaniment projects/programs
• At least three (3) years of experience in managing and partnering with clients
• At least three (3) years of experience in managing and analyzing data
• At least three (3) years of experience in managing and development a team, planning and budget management
• Experience or knowledge on HR/OD process improvement, organizational design, performance management, promotion management, learning and development and HR analytics
• Experience evaluating programs
• Has relevant experience managing teams/people
• Experience in preparing infographics and reports
• Experience in an academic setting, an advantage

Knowledge, Skills and Abilities:

• Organizational Management
• Change Management
• Critical thinking
• Systems Thinking
• Needs Assessment
• Quality Management
• Networking and Relationship Management
• Project Management
• Interpersonal Skills
• Out-of-the-box Thinking/Resourcefulness
• Communication
• Trustworthy
• Flexibility/Adaptability
• Technological Proficiency
• Employee Engagement
• Budget and Resource Management

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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