Assistant to the Director

Job Summary:

Under the supervision of the Director for the Office of People, Team, and Organization Development, the Assistant to the Director / HROD Quality Review and Design Section Head shall support the Director achieve the office mandate in overseeing the planning and implementation of people, team, and organization development initiatives.

The position shall also concurrently serve as the HROD Quality Review and Design Section Head.

The position's main function is to assist the UPT&OD operate at its optimum by ensuring that internal systems are responsive, adaptive, and able to support the realities and aspirations of the various units in the University. It shall ensure that all the concerns are addressed by managing the queueing process and analyzing trends to improve current systems and processes.

I. HR/OD Data Management and Quality Assurance Management

• Design, implements, monitors, and evaluates Office's quality, data and metrics plans and frameworks, in collaboration with the different UPT&OD groups.
• Designs the data management plan (from collection to monitoring to evaluation) in support of the quality aspirations of the Office.
• Monitors the achievement of the Office's goals, projects and KPIs, keeping track of the deliverables, timelines, agreements, including possible sustainability measures.
• Benchmarks best practices and conducts research on current trends and standards affecting the work of the Office.
• Conducts audits and studies on HR/OD policies, systems, processes, and documentation as it relates to organization and employee capability and development, ensuring compliance with government regulations, University standards, and international standards.
• Proposes programs and designs systems related to organization and employee capability and development (e.g., workforce plans, performance management, career development, promotion, learning and development, job design, etc.) to improve the current ways of proceeding, in coordination with the respective groups and sections in the Office.
• Investigates concerns and escalations and proposes preventive mechanisms and/or risk mitigation.

• Keeps abreast with trends and changes happening in and outside the University and determines how it affects the offices and contributes to its overall delivery of services.
• Partners with clients by understanding and addressing their needs, providing proactive solutions that meet present and long-term needs.
• Serves as a partner to an assigned cluster/school leadership team on initiatives that require HR/OD expertise and services. Meeting with the cluster's leadership team regularly to help identify successes and areas for improvement, achievement of set organization and HR goals.

• Coordinates with various offices and external stakeholders for the achievement of the Office's mandates.
• Manages the daily operations of the Office, which includes monitoring office supplies and equipment, expenses, physical space maintenance or improvements.
• Prepares and monitors the Office's budget and expenditures and recommends cost effective solutions for the Office.
• Drafts the necessary communications and guidelines and collaborates with stakeholders on behalf of the Director.
• Oversees and nurtures the team environment and morale in UPT&OD.
• Assists the UPT&OD sections during peak seasons and/or when extra hand is needed, as instructed by the Director, provided own workload allows for it.
• Represents the UPT&OD in University events and committee works.

• Sets the direction of the HROD Quality Review and Design Section and determines its operational goals in alignment with the Office goals, and Cluster mandates.
• Oversees the development of policies in the Section and provides inputs for the development of general Office policies.
• Prepares and monitors the Section'