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Gallery Coordinator
2 weeks ago
Want to help make adifference?
CIIT seeks to revolutionize Philippine education by putting industry-based + student-centered learning + affordable in the same sentence. We are looking for awesome people with a passion for sharing knowledge and empowering others to turn their own passions into a career. It also means working with others who have similar goals, a team with a shared desire to innovate in the education space, and non-traditional management that is committed to pushing boundaries in order to close the skill gap between education and industry.
Help us in building the future of Philippine Education.
Instructions for Applying
Prepare your resume in .doc or .pdf format
Click on the "Apply for this Job" button
Fill up the form with relevant personal details
Upload your resume/curriculum vitae and cover letter in the corresponding field
Answer the qualifying questions completely
Hit the "Submit Application"button
Note: Incomplete requirements will not be processed. Once every task has been completed, please wait for approximately 2-3 working days to receive an update on your application.
Qualifications:
- Bachelor's degree in Arts Management, Communication, Design, Cultural Studies, or related fields
- Minimum of 2–3 years of experience in program coordination, exhibition management, events production, or arts/culture project administration
- Background or deep interest in creative industries, tech, or design ecosystems
- Experience working in an educational or cultural institution
- Familiarity with installation requirements, spatial planning, or fabrication
- Passion for community engagement and cultural programming
- Strong organizational, time management, and problem-solving skills
- Excellent interpersonal and written communication skills
- Comfortable in working with multidisciplinary teams and balancing academic and public programming
- Familiarity with project budgeting and basic procurement processes; grant-writing or sponsorship experience
Responsibilities:
Program Development & Management
- Collaboratively plan and maintain a year-round calendar of exhibitions, performances, and activations across Glitch Tower's designated venues.
- Coordinate exhibition and event lifecycles—from conceptualization to setup and takedown
- Ensure alignment with CIIT's academic calendar, operations, initiatives, and institutional priorities
- Maintain clear protocols for project intake, review, approval, and documentation
Logistics & Operations
- Oversee space preparation and turnaround, including fabrication, installation, technical set-up, and site safety
- Manage coordination of couriers, suppliers, and third-party contractors for transport, hauling, and staging
- Ensure insurance (when necessary), risk, and compliance requirements are met for all public-facing activities
- Monitor material and infrastructure needs across spaces (lighting, electricals, signage, mounts, etc.)
Partnerships & Community Engagement
- Liaise with CIIT departments, faculty, and student organizations to co-develop internal programming
- Build and sustain relationships with external collaborators—industry partners, guest creatives, institutions through the oversight of Management, Program Heads and/or Project Leads
- Design participation models such as open calls, residencies, collaborative showcases, and community features
- Conduct guided tours and oversee the training of student volunteers or invigilators in guest engagement and gallery protocols
Budget & Resource Oversight
- Prepare and manage project budgets; oversee allocation of institutional and external funds in collaboration with Manager
- Identify opportunities for sponsorship, grant-writing, and in-kind partnerships
- Track spending and ensure financial accountability for each calendared program
Evaluation & Reporting
- Implement monitoring tools to assess audience reach, participant feedback, and programming impact
- Generate post-event reports, photo/video documentation, and program briefs for institutional records and stakeholders
- Contribute to strategic planning, sustainability assessments, and funding proposals
