Senior Executive Assistant Supervisor

2 days ago

Manila, National Capital Region, Philippines JPMorgan Chase Full time

Join our team to shape the future of executive support. Be at the heart of managing complex administrative tasks and fostering strong relationships. Unlock your potential to drive operational efficiency and strategic goals.

As a Senior Assistant Supervisor - Business Support Management within our executive support team, you will be at the heart of managing complex administrative tasks and fostering strong relationships. You will unlock your potential to promote operational efficiency and strategic goals, providing priority alignment with high-touch Managing Directors (MDs) and Executive Directors (EDs). You will efficiently manage calendars, schedule meetings, coordinate travel, process expenses, and organize events, ensuring professionalism and confidentiality. Your role includes preparing high-quality documents, supporting projects, building relationships, serving as a Subject Matter Expert (SME), and mentoring new hires.

Job responsibilities:

  • Provide administrative support to MDs and EDs, acting as primary or alternate admin support and interim backup.
  • Efficiently manage and coordinate active calendars for multiple executives, ensuring optimal scheduling.
  • Manage meeting scheduling and communications with professionalism and confidentiality.
  • Exhibit effective communication through conversations and well-structured emails.
  • Arrange and manage intricate domestic and international travel logistics.
  • Process invoices and expense claims, ensuring compliance with firm guidelines.
  • Organize and coordinate internal and external events, including meetings and conferences.
  • Prepare high-quality reports, presentations, and internal communications using Microsoft Office.
  • Assist with projects and initiatives, supporting operational efficiency and strategic goals.
  • Foster strong relationships with key partners to create a collaborative work environment.
  • Serve as SME in areas such as Travel & Expense, Sales Enablement, MS Tools, and LLM; mentor new hires and facilitate the new hire admin training program.

Required qualifications, capabilities, and skills:

  • Minimum of 5 years in a senior administrative or executive assistant role
  • Excellent written and verbal communication skills, strong proficiency in Microsoft Office Suite.
  • Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
  • Strong team orientation and ability to build relationships with internal and external stakeholders.
  • Proactively anticipates needs and provides valuable insights, adapting to changing priorities.
  • Demonstrated discretion and good judgment in handling confidential information.
  • Willing to work onsite 5 days a week.

Preferred qualifications, capabilities, and skills:

  • Highly comfortable with learning and adapting to new technologies and productivity tools.
  • Willingness to work flexible hours as dictated by business needs.
  • Experience in client-facing role in a multinational firm.

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