Senior Executive Assistant

6 hours ago

Manila, National Capital Region, Philippines Bamboo Works Full time ₱4,000 - ₱6,000 per year

We're helping a
high-performing CEO in the tech and AI sector
find an
experienced Executive Assistant
to bring structure, clarity, and efficiency to daily operations.

You'll manage communication, tools, and scheduling while gradually expanding into AI-related projects and process documentation. This role is ideal for a
self-sufficient, proactive professional
who anticipates needs, takes initiative, and executes with precision — not someone who waits for instructions.

Part-Time: 10–15 hours/week (2–3 hours/day, mornings – Perth time), will grow from there
Schedule:
Morning hours, Perth time (with flexibility)

Location:
Fully Remote (PH-based candidates preferred)

Engagement:
Independent Contractor

Start Date:
ASAP

Monthly Starting Rate: $
320-$400 (based on a 10-hour workweek, depending on level of experience)

Key Responsibilities

Phase 1 – Core Operations

  • Manage emails, LinkedIn communication, SharePoint, and calendar scheduling
  • Act as an appointment setter — schedule, confirm, and follow up on meetings
  • Prepare and summarize meeting notes and action items
  • Organize leads and contacts in GoHighLevel (and later, HubSpot)
  • Structure documents and workflows using Microsoft tools and Notion
  • Document SOPs via Loom videos
  • Support payment and expense systems such as Continia and Pleo (invoices, reimbursements, payments)
  • Send weekly reports via email and log progress updates in Notion
  • Assist with LinkedIn activity — scheduling posts, monitoring engagement, and following up with new connections

Phase 2 – Expansion & Development

  • Structure input and knowledge to feed into the CEO's AI clone (summaries, FAQs, process documentation)
  • Conduct research and prepare concise reports or proposals
  • Coordinate calls, meetings, and events across multiple time zones

Requirements

  • Proven experience as an Executive Assistant supporting senior executives or founders (at least 5+ years)
  • Prior experience as an appointment setter or in calendar-heavy coordination roles
  • Proficiency with GoHighLevel, HubSpot, Microsoft Office Suite, Notion, and Loom
  • Experience handling payment systems (Continia, Pleo, or similar)
  • Familiarity with password managers (NordPass, 1Password, etc.)
  • Strong understanding of data security and confidentiality best practices
  • Highly organized, detail-oriented, proactive, and communicative
  • Fluent in English (willingness to learn basic Dutch later on)
  • Interest in AI tools and process documentation is an advantage

What You'll Gain

  • Work directly with a fast-moving CEO who values excellence and autonomy
  • Build efficient systems and processes from the ground up
  • Contribute to cutting-edge AI projects
  • Enjoy the freedom to take full ownership without micromanagement

Recruitment Process

  • Initial Interview
  • Client Interview
  • Task Assessment / Simulation
  • Offer & Onboarding

Powered by JazzHR

JAbuwZCGg3

  • Senior Executive Assistant

    5 hours ago

    Manila, National Capital Region, Philippines BruntWork Full time $30,000 - $60,000 per year

    This is a remote position. Are you an organized, proactive professional who thrives on keeping things running smoothly behind the scenes? We're looking for a highly capable Senior Executive Assistant to support three dynamic leaders — our CEO, Commercial Director, and Brand Director. In this role, you'll be the backbone of our executive operations,...

  • Senior Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines JPMorgan Chase Full time ₱1,200,000 - ₱2,400,000 per year

    Global Banking (GB), through its Commercial, Corporate and Investment Banking businesses provides a complete set of solutions and capabilities to our clients around the world. We're committed to supporting our clients through every stage in their life cycle, from emerging startups to large corporations, GB is uniquely positioned to deliver strategic...

  • Senior Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Hammerjack Full time ₱1,200,000 - ₱2,400,000 per year

    Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses WorldwideAre you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further...

  • Executive Assistant

    5 hours ago

    Manila, National Capital Region, Philippines edXperts Full time ₱1,200,000 - ₱2,400,000 per year

    Company DescriptionedXperts is a division of Engines of Success Pty Ltd, offering tailored consultancy services to corporations, public sector entities, universities, and higher education institutions. With expertise in corporate governance, strategic planning, and education management, edXperts assists organizations in improving their decision-making...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines 413c227b-d102-4885-8dbf-abb5e7373575 Full time ₱2,500,000 - ₱5,000,000 per year

    Make your next big career move by applying as KMC Solutions' next OFFSHORE EXECUTIVE ASSISTANTWe are seeking a detail-oriented and tech-savvy Offshore Executive Assistant to provide remote support to senior executives in our Australian business. The ideal candidate can manage multiple priorities in a fast-paced environment, demonstrate discretion, and work...

  • Executive Assistant

    7 hours ago

    Manila, National Capital Region, Philippines Kroll Full time ₱600,000 - ₱800,000 per year

    In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate...

  • Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines JPMorgan Chase Full time $40,000 - $80,000 per year

    Global Banking (GB), through its Commercial and Investment Banking businesses provides a complete set of solutions and capabilities to our clients around the world. We're committed to supporting our clients through every stage in their life cycle, from emerging startups to large corporations, GB is uniquely positioned to deliver strategic advisory,...

  • Executive Assistant

    5 hours ago

    Manila, National Capital Region, Philippines Boston Enterprises Investment Group Full time ₱30,000 - ₱60,000 per year

    Job Title: Executive AssistantLocation: RemoteJob Type: Full-TimeJob SummaryWe are looking for Executive Assistants to provide high-level administrative support to our executive team across multiple campaigns and programs, including Non-Profit. This is a great opportunity for someone organized and committed to supporting impactful work.Key...

  • Executive Assistant

    5 hours ago

    Manila, National Capital Region, Philippines Kroll Full time ₱900,000 - ₱1,200,000 per year

    In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate...

  • Executive Assistant

    5 hours ago

    Manila, National Capital Region, Philippines Kroll Full time ₱900,000 - ₱1,200,000 per year

    DescriptionIn a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we...