Senior Executive Assistant

5 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time


Position: Senior Executive Assistant

Number of hours: 40 hours/week

Responsibilities:

Manage and optimize executive calendars, including scheduling across time zones

Screen, prioritize, and respond to emails and messages on behalf of the executive

Draft, edit, and proofread correspondence, presentations, and reports

Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups

Book and manage domestic and international travel, accommodations, and itineraries

Handle confidential documents and information with professionalism and discretion

Oversee and follow up on projects, deadlines, and deliverables

Serve as a liaison between the executive and internal/external stakeholders

Conduct light research, prepare summaries, and support strategic planning

Assist with personal and professional administrative tasks as needed

Requirements:

7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity

Previous experience supporting a foreign C-level executive, preferably based in the United States

Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule

Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)

Excellent written and verbal communication skills

Proven ability to work independently, take initiative, and manage multiple priorities

Impeccable attention to detail, discretion, and judgment

Strong time management, problem-solving, and organizational skills

Tech-savvy and comfortable learning new systems or software quickly

Flexible availability during core business hours (with occasional off-hours requests)


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