Senior Executive Assistant

7 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time ₱24,000 - ₱60,000 per year


Position: Senior Executive Assistant

Number of hours : 40 hours/week

Schedule: EST

Tasks:

Executive Support

Coordinate and manage the CEO's calendar/daily agenda, including meetings, appointments, and travel arrangements.

Prepare meeting agendas, documents, and presentations; take minutes during meetings and follow up on action items.

Handle the CEO's correspondence, prioritize emails, draft responses, and manage communication with internal and external stakeholders.

Organize and maintain electronic filing systems, ensuring easy retrieval of documents.

Help plan and organize personal and business travel arrangements, including accommodations and itineraries.

Maintain clients' database

Maintain the highest level of confidentiality with all sensitive information.

Create presentations and reports, as assigned

Financial Tasks

Assist in preparing and reviewing financial reports, budgets, and forecasts.

Monitor and manage the CEO's expenses, including processing reimbursements and tracking expenditures.

Analyze financial data and create reports to support decision-making processes.

Prepare materials for investor meetings, manage communication with investors, and support fundraising activities.

Real Estate Tasks

Assist with the management of the company's real estate portfolio, including leases, property maintenance, and tenant relations.

Conduct market research and analysis to support real estate investment decisions.

Support due diligence processes for real estate acquisitions and dispositions.

Review and manage contracts related to real estate transactions, ensuring compliance and timely renewals.

Strategic Support

Manage special projects and initiatives as assigned by the CEO.

Assist in the development and implementation of the company's strategic goals and objectives.

Act as a liaison between the CEO and other executives, employees, remote team, and external stakeholders.

Prepare and present reports on key business metrics, project status, and strategic initiatives.

Requirements:

Proven work experience as an Executive Assistant or other relevant roles

Experience working with Finance and Real Estate

Familiarity with current technologies, like desktop sharing, cloud services, and VoIP (GSuite, Microsoft Office Suite, Zoom, Slack, Asana, Notion, etc.)

Proficiency in office software (e.g., Microsoft Office and Google Workspace).

Excellent organizational and time-management abilities.

Strong written and verbal communication skills.

Knowledge of online calendars and scheduling (e.g. Google Calendar)

Excellent phone, email, and instant messaging communication skills

Experience with basic social media management

Experience with basic digital marketing and content creation

Experience with client-facing tasks and handling phone calls

Invoicing system

Help with accounting and appointment setting

Managing inbox and website and inquiries

CANVA proposals

Ability to manage multiple tasks and prioritize effectively.

Discretion and confidentiality in handling sensitive information.


  • Legal Assistant

    3 days ago

    Manila, National Capital Region, Philippines Eden Senior Care Full time

    Eden Senior Care, founded in 2016, is a growing Healthcare Management company, focused on managing and operating Skilled Nursing, Rehabilitation and Assisted Living communities in Minnesota & Wisconsin. Our mission with each community is to support their success by providing strong leadership, corporate support, and the resources and tools to realize their...

  • Senior Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines BruntWork Full time $30,000 - $60,000 per year

    This is a remote position. Are you an organized, proactive professional who thrives on keeping things running smoothly behind the scenes? We're looking for a highly capable Senior Executive Assistant to support three dynamic leaders — our CEO, Commercial Director, and Brand Director. In this role, you'll be the backbone of our executive operations,...

  • Senior Executive Assistant

    7 days ago

    Manila, National Capital Region, Philippines JPMorganChase Full time ₱1,200,000 - ₱2,400,000 per year

    DescriptionGlobal Banking (GB), through its Commercial, Corporate and Investment Banking businesses provides a complete set of solutions and capabilities to our clients around the world. We're committed to supporting our clients through every stage in their life cycle, from emerging startups to large corporations, GB is uniquely positioned to deliver...

  • Senior Executive Assistant

    7 days ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time $24,000 - $60,000 per year

    Position: Senior Executive AssistantNumber of hours: 40 hours/weekResponsibilities: Manage and optimize executive calendars, including scheduling across time zonesScreen, prioritize, and respond to emails and messages on behalf of the executiveDraft, edit, and proofread correspondence, presentations, and reportsCoordinate virtual meetings, prepare agendas,...

  • Senior Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines Filinvest Group Full time

    ROLE SUMMARY The Senior Executive Assistant / Chief of Staff will serve as a strategic partner to the President and CEO and will provide high-level business support and strategic counsel. This role requires a highly organized, proactive, and results-oriented individual with exceptional communication, problem-solving, and project management skills. The ideal...

  • Senior Executive Assistant

    17 hours ago

    Manila, National Capital Region, Philippines Filinvest Group Full time

    ROLE SUMMARYThe Senior Executive Assistant / Chief of Staff will serve as a strategic partner to the President and CEO and will provide high-level business support and strategic counsel. This role requires a highly organized, proactive, and results-oriented individual with exceptional communication, problem-solving, and project management skills. The ideal...

  • Senior Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines Bamboo Works Full time ₱4,000 - ₱6,000 per year

    We're helping ahigh-performing CEO in the tech and AI sectorfind anexperienced Executive Assistantto bring structure, clarity, and efficiency to daily operations.You'll manage communication, tools, and scheduling while gradually expanding into AI-related projects and process documentation. This role is ideal for aself-sufficient, proactive professionalwho...

  • Senior Executive Assistant Supervisor

    7 days ago

    Manila, National Capital Region, Philippines JPMorgan Chase Full time

    Join our team to shape the future of executive support. Be at the heart of managing complex administrative tasks and fostering strong relationships. Unlock your potential to drive operational efficiency and strategic goals.As a Senior Assistant Supervisor - Business Support Management within our executive support team, you will be at the heart of managing...

  • Senior Executive Assistant Supervisor

    7 days ago

    Manila, National Capital Region, Philippines JPMorganChase Full time ₱1,500,000 - ₱2,500,000 per year

    DescriptionJoin our team to shape the future of executive support. Be at the heart of managing complex administrative tasks and fostering strong relationships. Unlock your potential to drive operational efficiency and strategic goals.As a Senior Executive Assistant Supervisor, within the Business Support Management team, you will be at the heart of managing...

  • Executive Assistant

    7 days ago

    Manila, National Capital Region, Philippines Pear Tree. Full time ₱695,640 - ₱1,152,240 per year

    Position:Executive AssistantSalary:PHP 57,700 - PHP 96,200/monthWorking Hours & Conditions:Mondays to Fridays, 6:00AM - 3:00PM PH TimeHolidays:TBDOVERVIEW:The company is seeking anExecutive Assistant / Virtual AssistantSuperstar who is proactive, organized, and thrives on ensuring smooth day-to-day operations. This individual will serve as the right hand to...