Administrative Assistant

3 days ago

Fort Bonifacio, National Capital Region, Philippines KC Global Talent Solutions, Inc. Full time ₱218,000 - ₱246,000 per year

General

Provide general office support including answering phones, and managing email correspondence, meetings with suppliers.

Maintain filing systems, both physical and electronic.

Order office supplies and maintain inventory.

Ensure office equipment is functional and coordinate repairs if needed.

Schedule appointments, meetings, and conference calls for the team.

Assist with data entry tasks, maintaining accurate records and databases.

Provide general administrative support to various departments as needed.

Role Specific

Review of agreements – using applicable checklists.

Follow up with clients for Agreements – keeping a record of what has been received, what is pending and what is under review.

Ensuring all licenses, insurance and legal documentation are filed and up to date across all company offices.

Keeping record of what projects have been won – and saving key information such as client details, scope of work and fee amount.

Internal follow ups with department heads, ensuring a Project Start Up Form has been completed for each project.

Liaise with our preferred travel agency to assist with flight and hotel bookings as and when required.

Preparation of letters as and when required.

Provide department heads with requested data as and when required.

Contribute towards achieving the department KPI's.

Requirements:

Education: Diploma or a degree or certification in business administration or a related field is a plus.

Experience: 2-4 years of experience in an administrative or office assistant role preferred.

Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Communication: Strong verbal and written communication skills.

Organization: Excellent organizational and multitasking abilities, with attention to detail.

Problem-Solving: Ability to handle multiple tasks simultaneously and prioritize effectively.

Team Player: Collaborative and works well within a team environment.

Discretion: Ability to handle sensitive and confidential information.

Adtevanced level of English – Speaking, Writing and Reading

Job Type: Full-time

Pay: Php18, Php20,500.00 per month

Work Location: In person

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