HR Assistant

5 days ago

Makati City, National Capital Region, Philippines APEX Global Learning and ECC International Full time ₱480,000 per year

Job Summary:

The HR Assistant provides administrative and operational support in the day-to-day functions of the HR Department. The role assists in recruitment, employee relations, benefits administration, records management, and compliance with company policies and government regulations. The position also supports the documentation and organizational requirements related to ISO preparation and certification.

Key Responsibilities:

  1. Recruitment & Onboarding

  2. Assist in posting job advertisements, screening applications, and scheduling interviews.

  3. Support pre-employment requirements processing.

  4. Facilitate onboarding and orientation of new employees.

  5. Employee Records & Documentation

  6. Maintain and update personnel files and HR databases.

  7. Prepare and organize HR-related documents (contracts, certifications, memos, etc.).

  8. Ensure confidentiality and proper safekeeping of records.

  9. Timekeeping & Attendance

  10. Monitor employee attendance and leaves.

  11. Coordinate with Payroll for accurate reporting.

  12. Assist in filing and tracking leave requests.

  13. Employee Relations & Engagement

  14. Provide support in implementing company rules, policies, and disciplinary actions.

  15. Assist in organizing employee engagement and wellness activities.

  16. Address employee concerns in coordination with the HR Officer/Manager.

  17. Benefits Administration

  18. Assist in processing government-mandated benefits (SSS, PhilHealth, Pag-IBIG, etc.).

  19. Support enrollment and updating of employees in company-provided benefits.

  20. ISO Documentation Support

  21. Prepare and assist in the documentation required for ISO audits and certification.

  22. Maintain and update HR-related ISO records, policies, and procedures.
  23. Ensure HR processes comply with ISO standards and requirements.

  24. Coordinate with the ISO team for submission and safekeeping of HR-related ISO files.

  25. Compliance & General HR Support

  26. Ensure compliance with labor laws and internal regulations.

  27. Assist in report preparation and internal/external audits.
  28. Perform other HR-related tasks as assigned.

Qualifications:

  • Must be a graduate of Human Resources, Psychology, or equivalent course.
  • With at least 1 year of experience in a generalist role or exposure to HR administrative functions.
  • Pleasant personality, with strong initiative and interpersonal skills.
  • With good work ethics and ability to maintain professionalism at all times.
  • Proficient in Microsoft Office and other work tools.
  • Must be amenable to work on-site from Monday to Friday (8:00 AM – 5:00 PM) and on Saturdays if needed.
  • Core Competencies:
  • Documentation & Organization – ensures accurate recordkeeping and systematic documentation.
  • Attention to Detail – maintains compliance with HR and ISO requirements.
  • Integrity & Confidentiality – upholds professional discretion in handling sensitive data.
  • Adaptability – flexible in handling various HR and documentation tasks.
  • Teamwork & Collaboration – works effectively with HR and ISO teams.
  • Work Ethics – demonstrates responsibility, accountability, and reliability in all tasks.

Job Type: Full-time

Pay: Php20, Php21,000.00 per month

Benefits:

  • Health insurance

Ability to commute/relocate:

  • Makati: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • HR Generalist: 1 year (Preferred)

Location:

  • Makati (Preferred)

Work Location: In person

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