Executive Assistant

2 hours ago

Manila, National Capital Region, Philippines Boston Enterprises Investment Group Full time ₱30,000 - ₱60,000 per year

Job Title: Executive Assistant

Location: Remote

Job Type: Full-Time

Job Summary

We are looking for Executive Assistants to provide high-level administrative support to our executive team across multiple campaigns and programs, including Non-Profit. This is a great opportunity for someone organized and committed to supporting impactful work.

Key Responsibilities

  • Calendar Management: Maintain complex and ever-changing calendars, coordinate internal and external meetings across multiple time zones, and proactively resolve scheduling conflicts.
  • Communication Liaison: Draft, proofread, and manage email and message correspondence on behalf of executives; serve as the first point of contact for key stakeholders.
  • Meeting Support: Prepare detailed agendas, take accurate meeting notes, track follow-ups, and ensure accountability on action items across teams.
  • Travel Coordination: Plan, book, and manage all travel arrangements including flights, accommodations, ground transportation, and itineraries.
  • Document & Presentation Preparation: Create and format high-quality reports, presentations, spreadsheets, and internal documents using tools like Google Workspace and Microsoft Office.
  • Project Assistance: Support special projects and cross-functional initiatives by organizing workflows, managing timelines, and tracking deliverables.
  • Confidential Support: Handle sensitive and confidential information with the utmost professionalism and discretion.
  • Administrative Operations: Manage expenses, invoices, vendor communication, and other administrative processes to ensure executive efficiency.

Qualifications and Skills

  • 2+ years of experience as an Executive Assistant or in a senior administrative support role
  • Proven ability to manage multiple high-priority tasks with precision and urgency
  • Excellent written and verbal communication skills with a professional and friendly tone
  • High proficiency in Google Workspace (Gmail, Docs, Sheets, Slides, Calendar), Zoom, Slack, and project/task management tools (e.g., Asana, Notion, Trello)
  • Strong organizational skills with exceptional attention to detail
  • Ability to work independently, take initiative, and anticipate needs without constant direction
  • Experience supporting C-suite executives or founders preferred
  • Background in a fast-paced environment (tech, startup, or agency experience is a plus)

What We Offer:

  • Competitive salary + performance-based bonuses
  • Remote work opportunities
  • Opportunities for career growth within operations or executive leadership support
  • Supportive team culture focused on clarity, trust, and performance
  • Access to productivity tools and ongoing training to advance your skills

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