Admin and Finance Officer

2 days ago

Quezon City, National Capital Region, Philippines John Clements Consultants, Inc. Full time ₱250,000 - ₱500,000 per year

Job Responsibilities:

  • Manage the company phone system, keys management, door access system and IT system in a structure and organized manner with traceability.

  • Coordinate with external vendors for the procurement, upkeep, and renewal of office services and supplies including office stationaries, pantry refreshment, printing of name card, etc.

  • Responsible for office space management, eg. office cleanliness, seating configuration, office relocation, office renovation etc.

  • Handle incoming phone calls, correspondence, letters, bills, emails and package deliveries.

  • Coordinate induction and orientation for new employees and handling exit clearance procedures.

  • Prepare and update various HR reports and organizational chart.

  • Support training and development programs for employees, including enrolment of internal & external courses, maintaining training record and budget.

  • Handle annual office and staff insurance renewal and claims.

  • Assisting with benefit administration and maintaining employee records.

  • Assist business travel arrangement.

  • Organize and support staff welfare initiatives, employee engagement programs and company event.

  • Coordinate paperwork with government agencies if necessary.

Finance duties:

  • Act as intermediary contact between company Finance team and Asahi team to support the NKPH finance function.

  • Assist in the Accounts Payable function for company that include payment for vendor invoices and staff claims.

  • Liaise with vendors and staff for clarification of issues relating to payment.

  • Conduct annual fixed asset count and walk through with the NKPH staff to confirm their asset is in place and in usable condition.

  • Maintain proper filing of finance & accounting documents.

  • Assist in banking matters such as perform bank remittance, account opening & closing, and application for eFPS, eGiro, etc when required.

  • Assist in ad hoc accounting administrative tasks in NKPH as delegated by finance manager.

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