Administrative and Reporting Specialist

Streamline operations, strengthen reporting, and make every detail count.

Make your mark in a role that connects local talent to global operations. This is your chance to build a global career in administrative support and reporting without leaving home. Gain international exposure, sharpen your expertise, and contribute to high-impact processes that elevate a fast-moving, service-driven industry.

Job Description

As an Administrative and Reporting Specialist, you will manage recurring reports, support administrative tasks, prepare documentation, and coordinate with US and PH teams to ensure accuracy, timeliness, and operational efficiency across all deliverables.

Job Overview

Employment type: Full-time

Shift: Mid shift, 4:00 PM to 1:00 AM PHT, Weekends Off

Work setup: Permanent WFH

Exciting Perks Await

• Competitive Salary Package
• Permanent WFH arrangement
• HMO coverage with free dependent upon regularization
• Mid shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• At least 2-3 years of experience in an administrative, reporting, or accounting support role.
• Proficient in Microsoft Excel and Google Sheets; experience with data formatting and basic formulas required.
• Strong attention to detail, organization, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate with PH and US teams.

What We're Looking For:

• This person should be reliable, proactive, and comfortable working independently while coordinating with both the PH and US-based teams.

Your Daily Tasks

• Take over recurring reporting tasks currently handled by other team members to improve efficiency and free up bandwidth across teams.
• Prepare and update recurring reports and data files, ensuring accuracy and consistency across deliverables.
• Assist with administrative and coordination tasks as assigned.
• Support the accounting team in preparing payroll variance reports and other reporting requirements as assigned.
• Complete and process forms such as banking information requests, vendor credit applications, and similar documents for initial preparation and submission to the US team for validation.
• Support the accounting team with recurring reports and other reporting requirements as needed.
• Maintain organized records of completed reports, submitted forms, and related communications.
• Coordinate with both US and PH teams to clarify details, follow up on pending items, and ensure timely completion of tasks.
• Identify opportunities to streamline and improve administrative and reporting processes.

About the Client

Crafting Operational Excellence for Growing Restaurant Brands

Our client is a US-based growth partner specializing in scaling fast casual restaurant brands through strategy, operations, finance, franchising, and technology. With a proven track record in optimizing performance and creating sustainable expansion models, our client supports emerging food brands in driving efficiency, strengthening their foundations, and unlocking growth opportunities across the industry. Joining their team means contributing to meaningful, behind-the-scenes work that helps shape the future of beloved restaurant concepts.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra