Administrative and Logistics Support
2 weeks ago
Job Brief
We are seeking a reliable and detail-oriented Administrative and Logistics Support professional with experience in freight coordination, office administration, and basic bookkeeping. This role is ideal for someone with a flexible working style who enjoys juggling a range of responsibilities including logistics tracking, invoicing, and data entry into Xero. You'll be supporting a growing business and playing a vital part in streamlining back-end operations.
Responsibilities
Coordinate freight and logistics bookings and monitor shipment progress
Liaise with couriers and transport providers to ensure timely and accurate deliveries
Handle data entry for invoices, bills, and bank reconciliations within Xero
Provide general administrative support including file management and email correspondence
Track and manage inventory or shipment records (as required)
Assist in preparing documentation for orders, deliveries, and supplier coordination
Support basic reporting tasks and maintain accurate records for bookkeeping purposes
Requirements
Prior experience in administration, logistics coordination, and basic bookkeeping
Familiarity with freight processes, shipping documentation, or logistics scheduling
Experience using Xero for data entry, invoicing, and reconciliations
High attention to detail and accuracy in data handling
Strong organisational skills and ability to multitask across functions
Proficient in written and verbal English communication
Comfortable working independently and managing time effectively
Desirable
Background in freight forwarding, warehouse operations, or eCommerce logistics
Experience liaising with Australian freight companies or delivery services
Familiarity with inventory systems or supply chain tools
Basic understanding of GST, expenses, and invoice approval workflows
Willingness to grow with the business and increase hours as required
Software Proficiency
Xero (essential)
Microsoft Office or Google Workspace (Sheets, Docs, Email)
Freight tracking platforms or courier portals (optional)
Inventory management or order tracking tools (optional)
Personal Attributes
Proactive and self-motivated with a strong sense of accountability
Versatile and adaptable to changing tasks and responsibilities
Clear communicator with a helpful and solutions-focused approach
Trustworthy with sensitive data and financial records
Team-oriented and excited to contribute to a growing business
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Philippines
About Outdesk
At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.
Employee Benefits
Paid Leave
13th Month Pay
SSS
Philhealth
Pag-Ibig
BIR
HMO
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