Administrative and Logistics Support

2 weeks ago

Work from Home, Philippines Outdesk Full time ₱150,000 - ₱250,000 per year

Job Brief

We are seeking a reliable and detail-oriented Administrative and Logistics Support professional with experience in freight coordination, office administration, and basic bookkeeping. This role is ideal for someone with a flexible working style who enjoys juggling a range of responsibilities including logistics tracking, invoicing, and data entry into Xero. You'll be supporting a growing business and playing a vital part in streamlining back-end operations.

Responsibilities

Coordinate freight and logistics bookings and monitor shipment progress

Liaise with couriers and transport providers to ensure timely and accurate deliveries

Handle data entry for invoices, bills, and bank reconciliations within Xero

Provide general administrative support including file management and email correspondence

Track and manage inventory or shipment records (as required)

Assist in preparing documentation for orders, deliveries, and supplier coordination

Support basic reporting tasks and maintain accurate records for bookkeeping purposes

Requirements

Prior experience in administration, logistics coordination, and basic bookkeeping

Familiarity with freight processes, shipping documentation, or logistics scheduling

Experience using Xero for data entry, invoicing, and reconciliations

High attention to detail and accuracy in data handling

Strong organisational skills and ability to multitask across functions

Proficient in written and verbal English communication

Comfortable working independently and managing time effectively

Desirable

Background in freight forwarding, warehouse operations, or eCommerce logistics

Experience liaising with Australian freight companies or delivery services

Familiarity with inventory systems or supply chain tools

Basic understanding of GST, expenses, and invoice approval workflows

Willingness to grow with the business and increase hours as required

Software Proficiency

Xero (essential)

Microsoft Office or Google Workspace (Sheets, Docs, Email)

Freight tracking platforms or courier portals (optional)

Inventory management or order tracking tools (optional)

Personal Attributes

Proactive and self-motivated with a strong sense of accountability

Versatile and adaptable to changing tasks and responsibilities

Clear communicator with a helpful and solutions-focused approach

Trustworthy with sensitive data and financial records

Team-oriented and excited to contribute to a growing business

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

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