Administrative and Logistics Support

2 weeks ago

Work from Home, Philippines Outdesk Full time ₱90,000 - ₱110,000 per year

We are seeking a reliable and detail-oriented Part Time Administrative and Logistics Support professional with experience in freight coordination, office administration, and basic bookkeeping. This role is ideal for someone with a flexible working style who enjoys juggling a range of responsibilities including logistics tracking, invoicing, and data entry into Xero. You'll be supporting a growing business and playing a vital part in streamlining back-end operations.

Responsibilities

  • Coordinate freight and logistics bookings and monitor shipment progress
  • Liaise with couriers and transport providers to ensure timely and accurate deliveries
  • Handle data entry for invoices, bills, and bank reconciliations within Xero
  • Provide general administrative support including file management and email correspondence
  • Track and manage inventory or shipment records (as required)
  • Assist in preparing documentation for orders, deliveries, and supplier coordination
  • Support basic reporting tasks and maintain accurate records for bookkeeping purposes

Requirements

  • Prior experience in administration, logistics coordination, and basic bookkeeping
  • Familiarity with freight processes, shipping documentation, or logistics scheduling
  • Experience using Xero for data entry, invoicing, and reconciliations
  • High attention to detail and accuracy in data handling
  • Strong organisational skills and ability to multitask across functions
  • Proficient in written and verbal English communication
  • Comfortable working independently and managing time effectively

Desirable

  • Background in freight forwarding, warehouse operations, or eCommerce logistics
  • Experience liaising with Australian freight companies or delivery services
  • Familiarity with inventory systems or supply chain tools
  • Basic understanding of GST, expenses, and invoice approval workflows
  • Willingness to grow with the business and increase hours as required

Software Proficiency

  • Xero (essential)
  • Microsoft Office or Google Workspace (Sheets, Docs, Email)
  • Freight tracking platforms or courier portals (optional)
  • Inventory management or order tracking tools (optional)

Personal Attributes

  • Proactive and self-motivated with a strong sense of accountability
  • Versatile and adaptable to changing tasks and responsibilities
  • Clear communicator with a helpful and solutions-focused approach
  • Trustworthy with sensitive data and financial records
  • Team-oriented and excited to contribute to a growing business

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

  • Paid Leave
  • 13th Month Pay
  • SSS
  • Philhealth
  • Pag-Ibig
  • BIR
  • HMO

Job Type: Part-time

Pay: Php16, Php22,000.00 per month

Expected hours: 20 per week

Experience:

  • Xero: 3 years (Required)
  • Freight Forwarding or Logistics: 3 years (Required)
  • Inventory Management: 3 years (Required)

Work Location: Remote

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