Administrative Assistant

Keep vital operations organized in a fast-paced heavy equipment environment

Keep the gears of the Mining & Metals industry turning smoothly while maintaining your own balance. As the force behind seamless operations, you'll coordinate, organize, and streamline processes that drive efficiency. This is your opportunity to anchor your career in a robust industry while keeping your personal life steady and secure.

What You'll Do

Be part of our client's team as an Administrative Assistant, where you'll manage office operations, coordinate schedules, handle communications, and support projects. You'll ensure smooth workflows, organize essential documentation, assist executives, and keep processes running efficiently, all while contributing to a balanced and well-structured work environment.

Role Snapshot

Employment type: Full-time

Shift: Day Shift (6:30 AM - 3:30 PM), Weekends Off

Work setup: Onsite, Ortigas

What You'll Enjoy

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Day shift schedule
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

What You Bring

• High school diploma or equivalent (a degree in Business Administration or related field is a plus)
• 1-3 years of experience in administrative or clerical roles
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to prioritize tasks and meet deadlines with minimal supervision
• Detail-oriented with strong problem-solving skills
• Professional demeanor with the ability to maintain confidentiality

How You'll Contribute

• Manage and maintain office operations, including handling correspondence, scheduling meetings, and organizing files
• Perform data entry, prepare documents, and maintain records with accuracy
• Coordinate and communicate with internal and external stakeholders to support projects and initiatives
• Assist with calendar management, arrange travel, and process expense reports for executives or team members
• Monitor office supplies and place orders as needed to ensure availability
• Handle incoming calls, emails, and other communications professionally and promptly
• Support event planning, including logistics, catering, and scheduling
• Prepare reports, presentations, and summaries as requested by management
• Ensure compliance with company policies and procedures in all administrative activities
• Perform other related duties to support the team or department as assigned

Who You'll Be Supporting

Our client operates at the forefront of the Mining & Metals industry, specializing in sourcing, selling, and marketing components for heavy earthmoving and construction equipment. They provide new, used, rebuilt, and aftermarket parts through a global, data-driven marketplace. With extensive industry expertise and worldwide supplier networks, they ensure critical machinery remains operational, supporting efficiency and continuity across major projects.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra