Senior Accounts Payable

3 days ago

Manila, National Capital Region, Philippines Publicis Re:Sources Full time ₱1,200,000 - ₱2,400,000 per year

About the Role

The focus of this role is to perform accurate vendor reconciliations from vendor's statement of accounts; match vendor invoices to booked media activity; recognise discrepancies, raise variance account queries and resolve in a timely manner; perform corrections to booking data when required; investigate and resolve historic errors in an efficient manner. Liaise between media agency and vendors to resolve discrepancies.

Responsibilities

  • Accurately performing vendor's statement of account reconciliations for set of assigned vendors within tight deadlines
  • Ensure fundamental invoice checks are completed and/or request amendments where necessary.
  • Accurately match vendor invoices to client bookings
  • Raise variance account queries within applicable process timelines
  • Follow up and resolve account queries within process deadlines
  • Liaise with media teams and vendor counterparts to satisfactorily resolve disputed charges
  • Always Follow all Resources MAP guidelines and procedures
  • Help team members when necessary
  • Support ad hoc project or work when required.
  • Monthly high level and detailed review of media creditors reconciliations
  • Ensure a sound understanding of, demonstrate commitment to & comply with all legislation & Publicis Groupe Policies (Janus) relevant to your role & all activities undertaken in that role.
  • Actively develop and maintain strong working relationships with all Re:Sources personnel both at an interpersonal level and across all business processes within the wider business environment.
  • Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations.
  • Undertake all work in a safe manner and follow all company and workplace health and safety procedures
  • Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification.
  • Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible

Qualifications

  • 4.5-8 years or more experience in media reconciliations and payable environment
  • 2 years or more in a media industry organisation
  • TAFE or Accounting Diploma (or higher)
  • GST, accounting practice Knowledge is desirable
  • Australian media Industry Knowledge is advantageous

Required Skills

  • Strong communication skills in written and spoken Australian English preferable
  • In-depth knowledge of reconciling to vendor's statement of account balances
  • Intermediate to Advanced Excel knowledge
  • Timely follow up and resolution of discrepancies between vendor invoices and client media bookings
  • Fundamental verification of invoice documents
  • Superior investigative and problem resolution skills

Preferred Skills

  • Strong attention to detail
  • Capability to quickly learn, develop insights and adapt to systems & procedures
  • Knack to unravel and resolve complex issues
  • Ability to clearly communicate complex transactional invoice queries.
  • Acumen to use logical thinking and discretions to make informed choices
  • Demonstrate confidence, proficiency and be able to lead routine conversations with agencies and vendors with conviction
  • Strong sense of responsibility, uncompromising on quality of work.
  • General awareness of Australian media practice is advantageous
  • Ability to work in a customer service, process driven and high-volume transactional environment.
  • Ability to work independently but within an overall team that is committed to tight monthly deadlines.
  • Expertise to identify financial risks and prioritise resolution of material discrepancies.
  • Multi-tasking capabilities and ability to perform under pressure

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