Finance and Admin Assistant

1 day ago

Angeles City, Central Luzon, Philippines MVP Asia Pacific Inc. Full time

MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.

At MVP, we foster a culture of professionalism, innovation, and collaboration. Our people enjoy a supportive, growth-driven environment with opportunities for continuous learning, career development and work-life balance.

If you're driven, passionate about learning, and ready to make an impact, we'd love for you to join our growing team of MVPs

Finance and Admin Assistant (Onsite)

Job Description:

Daily Bank Reconciliation:

  • Download bank transaction file daily.
  • Store extracted files in bank reconciliation folder under dealership.
  • Perform bank reconciliation in Titan. Process missing entries.
  • Update dealership cash flow spreadsheet for previous days transactions and enter scheduled payments for today and the coming period.

Vehicle Deal Verification & Inventory GL Reconciliations:

  • Check gross profit on vehicle sales processed in Titan to Saleslog estimate. Communicate major variances with the sales team members.
  • Ensure compliance with internal policies, external audits and regulatory requirements.
  • Reconcile inventory general ledger accounts, ensuring all transactions are properly recorded and discrepancies are investigated.
  • Liaise with sales, finance, and external parties to resolve any deal-related issues.

Daily Floorplan Payouts & Used Vehicle Bailment Reporting:

  • Process daily floorplan payouts, ensuring accuracy and timely payments.
  • Reconcile floorplan balances against inventory records.
  • Bail used vehicle purchases with finance provider.
  • Prepare and distribute floorplan reports to management.
  • Communicate with financial institutions regarding payouts and facility management.
  • Identify and resolve discrepancies in floorplan transactions.

Customer Refunds, Vehicle Payouts and Miscellaneous Payments:

  • Process customer refund requests.
  • Process staff cost reimbursement requests.
  • Process vehicle payouts for customer vehicles traded in or directly purchased.
  • Process miscellaneous payment requests.
  • Enter bank payment files for authorisation.
  • Email supporting documentation to the payment authorisers.

Qualifications:

  • Bachelor's Degree in Accounting, Finance, or any related field.
  • Previous experience in administration, finance, or accounting support role within the automotive industry is a plus.
  • Experience with general ledger reconciliations and financial processes.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Knowledge of dealership management systems (e.g., Titan, Pentana, ERA Power) is a plus.
  • Understanding of vehicle inventory management and floorplan financing is a plus.
  • Strong attention to detail and accuracy.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • High level of integrity and professionalism.
  • Excellent organizational and time management skills.
  • Effective communication and interpersonal skills.

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