Accounts Admin Assistant

1 week ago

Angeles City, Central Luzon, Philippines The Lead Tree - Clark Outsourcing Full time

Position Title: Accounts Admin Assistant

Work Set Up: Work From Home

Schedule: 11:00 AM - 8:00 PM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a detail-oriented and proactive Accounts Administration Assistant to support our finance team. The ideal candidate will assist with day-to-day accounting tasks, including accounts payable, accounts receivable, financial administration, CRM updates, data entry, and general administrative duties. This role requires strong organisational skills, accuracy, and the ability to manage multiple responsibilities in a fast-paced environment.

What You'll Do:

  • Upload and process supplier invoices in QuickBooks.
  • Ensure all invoices are recorded accurately and in a timely manner.
  • Check job statuses to determine whether payments are due to suppliers. Chase outstanding bills and maintain professional communication with customers. Generate and issue customer invoices.
  • Chase outstanding invoice balances and send out reminders in a timely manner.
  • Maintain accurate and up-to-date accounting records.
  • Assist with reconciliations, reporting, and basic financial documentation as required.
  • Update payment dates and relevant information on the CRM portal.
  • Keep internal trackers up to date to ensure accurate financial and operational visibility.
  • Monitor job statuses within the CRM to determine invoicing or payment readiness.
  • Input financial transactions into accounting software with a high level of accuracy.
  • Verify and cross-check data to ensure completeness and correctness.
  • Provide administrative support to the finance team as needed.
  • Assist with ad-hoc tasks, filing, document preparation, and internal communications.

What We're Looking For:

  • Previous experience in an accounting or administrative role (preferred).
  • Familiarity with QuickBooks, CRM systems, and general accounting processes.
  • Strong attention to detail and excellent organisational skills.
  • Good communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office (Excel, Word, Outlook).

Why You'll Love Joining the CO Fam

At Clark Outsourcing, we're redefining what it means to work in a BPO. This isn't your regular office setup - it's where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.

Here's what's in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches

At CO, it's not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can't wait to welcome you to the team

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