Executive Assistant

3 days ago

Quezon City, National Capital Region, Philippines BruntWork Full time ₱900,000 - ₱1,200,000 per year

This is a remote position.

Highlights:
  • Contract: Independent Contractor
  • Schedule: Mon-Fri, 8:00 AM – 5:00 PM EST with 1 hour unpaid break, 40 hours / week
Responsibilities:

Administrative Support
  • Manage CEO's inbox, draft responses, and organize communications.
  • Oversee calendars: schedule client calls, nanny interviews, and internal meetings.
  • Prepare and review contracts, proposals, and client documents.
Client & Candidate Coordination
  • Assist with client onboarding and ensure families receive contracts, welcome emails, and resources.
  • Schedule nanny/sitter interviews and track candidate progress in the ATS.
  • Conduct and organize reference and background checks.
Operational Support
  • Maintain databases and keep ATS/CRM records up to date.
  • Track and assist with membership management for Little Minders.
  • Support projects and launches across House of Nannies and related brands.
Marketing & Community Support
  • Assist with social media scheduling and light content posting (Instagram, Facebook).
  • Help moderate and engage with our nanny/parent community groups.
  • Coordinate uploading blog posts and email newsletters.
Special Projects & Personal Support (as needed)
  • Assist with events, campaigns, or nanny appreciation initiatives.
  • Provide occasional personal support for the CEO (e.g., travel arrangements, scheduling).

What We're Looking For

  • 2+ years of experience as an executive assistant, operations coordinator, or similar role.
  • Strong written communication skills with a warm, approachable style.
  • Highly organized with excellent time management skills.
  • Tech-savvy: comfortable with tools like Google Workspace, ATS/CRM systems, Stripe, Canva, and social media platforms.
  • Ability to juggle multiple priorities and anticipate needs before they arise.
  • Discreet, professional, and trustworthy—confidentiality is a must.
Independent Contractor Perks
  • With HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
ZR_28053_JOB

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