Executive Assistant

8 hours ago

Quezon City, National Capital Region, Philippines Novelle Office Furniture Inc. Full time ₱1,200,000 - ₱2,400,000 per year

An executive assistant provides high-level administrative, organizational, and strategic support to a senior leader or executive, handling tasks like calendar management, travel coordination, meeting preparation, communication, and project management to enable the executive to focus on core responsibilities and strategic initiatives. The role requires excellent organizational skills, discretion in handling confidential information, strong communication abilities, proficiency in office software, and the capacity to adapt to changing priorities in a fast-paced environment.

Key Responsibilities

  • Calendar and Meeting Management:

Coordinate executive schedules, arrange meetings and conferences, take notes, and manage appointments.
- Communication:

Act as a primary point of contact, manage emails and phone calls, draft correspondence, and liaise with internal and external stakeholders.
- Travel Coordination:

Make comprehensive travel arrangements, including flights, accommodations, and detailed itineraries.
- Document and Presentation Preparation:

Research information, prepare reports, presentations, and other essential documents for the executive.
- Confidentiality:

Handle sensitive and confidential information with the utmost discretion.
- Project Assistance:

Support executives on special projects, manage administrative tasks, and assist with project management as needed.
- Office Management:

Perform various office management duties to ensure the smooth operation of the executive's activities and the broader business.

Required Skills and Qualities

  • Exceptional Organizational Skills:

Ability to manage multiple tasks, prioritize effectively, and multitask in a busy environment.
- Strong Communication:

Excellent written and verbal communication skills are essential for interacting with various people.
- Problem-Solving:

Resourceful and adept at finding solutions to challenges that arise.
- Technical Proficiency:

Proficient use of office software, such as the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and Professionalism:

Ability to handle confidential information with discretion and maintain a professional demeanor.
- Strategic Thinking:

For senior roles, an ability to understand business operations and contribute to strategic thinking

CAN START ASAP

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