Administrative Assistant

2 weeks ago

Makati City, National Capital Region, Philippines JAKA Investments Corporation Full time ₱204,000 - ₱228,000 per year

The Administrative Assistant will provide essential support to office operations, ensuring smooth day-to-day activities and assisting both internal staff and external clients. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Regular Duties:

  • Monitor inventory, contracts, transmittals, and other important documents
  • Answer calls and assist with employee and guard concerns
  • Encode data and manage email communications
  • Handle petty cash and revolving funds
  • Coordinate employee documents and requests with relevant departments and government agencies
  • Prepare meeting minutes, monthly reports, duty orders, and positional allowances
  • Assist employees, guards, applicants, and visitors with their concerns
  • Process payment requests for bills (e.g., Globe, PLDT, rent, services, retainer fees)
  • Arrange bookings and reservations for meetings and seminars
  • Print, file, and consolidate forms and daily time records (DTRs)
  • Receive and relay documents and calls to appropriate personnel
  • Secure and renew licenses and permits (e.g., License to Operate, Authority to Deploy, SDDO)
  • Manage paperwork and operations in the absence of superior officers
  • Disseminate policies and updates to all detachments
  • Maintain and update digital and physical filing systems
  • Request office supplies and logistics as needed
  • Address HR-related concerns
  • Be available for emergency calls 24/7
  • Perform other tasks as assigned

Occasional Duties:

  • Provide secretarial support to the training institute
  • Assist in facilitating trainings, seminars, and examinations
  • Ensure compliance with PNP-SOSIA regulations within the training school

Qualifications:

  • Bachelor's degree in Office Administration or any related course
  • At least 1 year of experience in administrative or office work
  • Must be able to drive a 4-wheel vehicle (manual and automatic)
  • Willing to travel anywhere in the Philippines
  • Willing to work onsite in Chino Roces, Makati

Job Types: Full-time, Permanent

Pay: Php17, Php19,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Life insurance
  • Staff meals provided

Work Location: In person

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