Executive Virtual Assistant

Shape the future of healthcare operations while working at home.

Step into a global career where your expertise makes an impact across the hospital and healthcare industry. This is your chance to gain international exposure, work closely with senior executives, and make your mark-all while staying rooted in your home country.

Job Description

As an Executive Virtual Assistant, you will manage executive calendars, prepare high-level documents, coordinate leadership meetings, and handle sensitive communications for senior stakeholders. Your role ensures smooth operations and top-tier support for leaders in a fast-paced healthcare environment.

Job Overview

Employment type: Full-time

Shift: Night shift, Monday to Friday, 8:00 AM to 5:00 PM EST

Work setup: Permanent WFH

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Experience: 5+ years as an Executive Assistant or Virtual Assistant to senior-level executives
• Excellent communication skills (written and verbal)
• Experience handling U.S.-based stakeholders and time zones
• High-level professionalism and executive presence
• Strong attention to detail and organizational skills
• Proven confidentiality, discretion, and emotional intelligence
• Technical Skills:
• Microsoft Office Suite
• Workday
• Scheduling/project management platforms (e.g., Trello or equivalent)
• Contract management systems (familiarity is a plus)
• Nice to Have:
• Experience in high-reliability industries (healthcare, aerospace)
• Exposure to fast-paced, high-growth environments
• Familiarity with U.S. healthcare operations or terminology
• Soft Skills & Work Style:
• Highly organized and detail-oriented
• Professional communication skills with executive presence
• Trustworthy and discreet
• Adaptable to shifting priorities
• Self-starter with initiative
• Strong emotional intelligence

Your Daily Tasks

• Executive calendar management & prioritization
• Content preparation and document formatting
• Preparation for leadership meetings, board materials, and travel logistics
• Internal and external communications (including suppliers, physicians, and executives)
• Supporting team accountability and performance monitoring
• General project support and milestone tracking
• Information organization and coordination across the supply chain function
• Logistics coordination for in-person events and travel (IDN conferences, hospital site visits, etc.)

Key Stakeholders:

• Directly supports: CSCO and (eventually) two Associate Chiefs
• Works with: Functional area directors
• Engages with: Internal senior executives and external partners (supplier VPs, CMOs, CEOs)

About the Client

Our client is a leading name in the hospital and healthcare industry, dedicated to delivering exceptional patient care through operational excellence and innovation. With a mission to create lasting positive impacts, they partner with top-tier professionals and institutions to improve healthcare services worldwide. Joining their team means becoming part of a global network committed to advancing the healthcare landscape.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra