Warehouse Supervisor

POSITION TITLE

Warehouse Supervisor / Inventory & Compliance Officer

Company:
Gem Konstruk Inc. (Calumpit Bulacan)

OVERALL PURPOSE OF THE ROLE

The Warehouse Supervisor / Inventory & Compliance Officer is fully responsible for
fixing, organizing, controlling, and sustaining all warehouse operations
. This role is not limited to supervision—it requires
hands-on leadership, strict enforcement of rules, system building, inventory accuracy, staff discipline, and loss prevention
.

The goal is to transform the warehouse from a reactive, problem-filled operation into a
clean, controlled, accountable, and loss-free facility
.

KEY OBJECTIVES

• Establish
  full order, discipline, and structure
  in the warehouse
• Eliminate inventory discrepancies, losses, and undocumented damages
• Enforce warehouse rules with
  zero tolerance for negligence or abuse
• Ensure proper handling, storage, and protection of WPC, SPC, PVC, decking, cladding, and related materials
• Build systems that work
  even without constant owner supervision

SCOPE OF RESPONSIBILITY

The Warehouse Supervisor has
full operational control
over:

• Warehouse staff and daily activities
• Inventory accuracy and reporting
• Quality control and damage prevention
• Cleanliness, safety, and organization
• Compliance with company warehouse rules and SOPs

DETAILED DUTIES & RESPONSIBILITIES1. WAREHOUSE ORGANIZATION & STRUCTURE

• Divide the warehouse into
  clearly defined zones
  (Incoming, Good Stocks, Damaged, Returned/Backload, Tools & Supplies)
• Ensure all areas are properly labeled and maintained
• Implement proper racking, stacking, and floor layout to prevent damage

• Ensure clear walkways, safety zones, and access points at all times

• INVENTORY CONTROL & ACCURACY

• Maintain
  one master inventory list
  (physical + digital)

• Conduct regular physical counts (daily spot checks, weekly, monthly)
• Ensure all incoming and outgoing stocks are properly recorded
• Investigate and report any discrepancies immediately

• Control batch tracking, arrival dates, and product identification

• DAMAGE CONTROL & QUALITY MANAGEMENT

• Set up and maintain a
  designated damaged-goods area

• Ensure damaged items are clearly tagged: "DAMAGED – DO NOT USE"
• Identify root causes of damage (handling, storage, transport)
• Submit detailed damage reports with photos and accountability

• Reduce recurring damage through corrective action and staff retraining

• PEOPLE MANAGEMENT & DISCIPLINE

• Supervise all warehouse personnel and helpers

• Assign
  clear ownership
  per zone, task, and shift
• Enforce discipline, punctuality, and work standards
• Issue written warnings, incident reports, and recommendations for penalties

• Escalate repeated negligence or violations for suspension or termination

• SOP IMPLEMENTATION & COMPLIANCE

• Implement and strictly enforce all warehouse SOPs and regulations

• Ensure staff follow proper handling procedures for all materials
• Stop all unsafe, shortcut, or "pwede na" practices

• Conduct regular briefings and on-the-spot corrections

• CLEANLINESS, SAFETY & MAINTENANCE

• Enforce daily cleaning routines (floors, racks, products)

• Prevent water exposure, dust buildup, and improper stacking
• Ensure tools and equipment are stored correctly

• Monitor safety risks and prevent workplace accidents

• REPORTING & DOCUMENTATION

• Submit
  daily status reports
  (issues, damages, manpower concerns)

• Submit
  weekly inventory and condition reports
• Submit
  Monday material problem reports
  as required by management

• Maintain complete records of damages, losses, and corrective actions

• LOSS PREVENTION & ACCOUNTABILITY

• Monitor and prevent theft, misuse, and unauthorized access

• Investigate missing stocks or suspicious activities
• Recommend corrective or disciplinary action based on findings
• Ensure all backloads and returns are properly documented and stored

AUTHORITY & DECISION-MAKING

The Warehouse Supervisor is authorized to:

• Enforce warehouse rules and SOPs
• Issue written warnings and incident reports
• Reject improper handling or storage practices
• Recommend salary deductions, suspension, or termination
• Require corrective actions from warehouse staff

QUALIFICATIONSRequired:

• Proven experience as a Warehouse Supervisor, Inventory Controller, or similar role
• Background in construction materials, hardware, logistics, or manufacturing
• Strong leadership and discipline enforcement skills
• Basic to intermediate Excel and reporting skills
• Ability to work under pressure and handle confrontation professionally

Preferred:

• Experience handling WPC, SPC, PVC, or similar finishing materials
• Experience implementing SOPs or warehouse restructuring

PERSONAL TRAITS REQUIRED

• Firm, fair, and no-nonsense attitude
• Highly organized and detail-oriented
• Not afraid to discipline or correct staff
• Honest, trustworthy, and accountable
• Results-driven, not excuse-driven

WORK CONDITIONS

• On-site, full-time
• May require extended hours during audits, deliveries, or investigations
• Directly reports to company management

PROBATION & PERFORMANCE METRICS

• 3-month probationary period
• Key evaluation metrics:
• Inventory accuracy improvement
• Reduction in damaged goods
• Cleanliness and organization score
• Compliance with reports and SOPs
• Staff discipline and accountability

Failure to meet standards may result in non-regularization.

EXPECTED OUTCOME

Within 90 days, the warehouse should be:

• Clean, organized, and clearly zoned
• Inventory-controlled with minimal discrepancies
• Staff disciplined and accountable
• Damage incidents documented and reduced
• Operating under enforced systems, not personal favors

This role is critical to the company. Only disciplined, experienced, and results-oriented candidates should apply.