Strategic Operations Executive Assistant

MOVE Your Business is proud to represent our client, a franchise consulting firm founded in 2017 that connects aspiring entrepreneurs with leading franchise brands. With a network of over 500 franchise opportunities, the company guides clients in brand matching, resale acquisitions, and business model development. Their mission is to simplify and accelerate the franchising journey, helping individuals and businesses achieve growth and long-term success.

On behalf of our client, we are seeking a highly skilled Strategic Operations Executive Assistant with expertise in business process optimization and a proven ability to leverage AI tools to streamline operations. This role is ideal for a strategic, forward-thinking professional who can identify opportunities for efficiency, implement solutions, and help drive the company's growth. As an EA, you will design, implement, and oversee systems that create more time, reduce bottlenecks, and scale operations.

Benefits:

• Competitive salary
• Strong support system
• Health benefit ($30/month)
• No computer activity monitoring
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• Internet Allowance ($25/month)

Key Responsibilities

• Process Improvement & Systems Design
• Assess current workflows, processes, and tools to identify inefficiencies and areas for improvement.
• Set up and document streamlined systems and Standard Operating Procedures (SOPs) for repeatable efficiency.
• Monitor performance metrics and recommend adjustments to improve output and results.
• AI & Technology Integration
• Implement AI-driven solutions to optimize day-to-day operations, including automation, scheduling, data management, reporting, and communications.
• Research and recommend emerging tools, platforms, and best practices to enhance operational effectiveness.
• Ensure seamless integration of technology with existing systems and business processes.
• Strategic Partnership
• Act as a visionary partner to the business owner, proposing and executing strategies to support growth and scalability.
• Anticipate needs, proactively surface solutions, and provide insights to enable effective decision-making.
• Manage sensitive business information with the utmost confidentiality.
• Project & Workflow Management
• Coordinate and oversee special projects designed to improve productivity and reduce workload on the owner.
• Independently manage initiatives from concept through execution, ensuring timely and successful delivery.
• Facilitate cross-functional collaboration to keep projects aligned with business priorities.
• Research & Continuous Improvement
• Conduct market and operational research to identify tools, resources, and practices that improve business efficiency.
• Stay updated on AI advancements and business operations trends to drive continuous improvement.
• Provide actionable recommendations that balance innovation with practicality.

Requirements

• Proven experience as an Executive Assistant, Operations Manager, or similar role in a growing business.
• Expertise in AI tools and platforms (e.g., ChatGPT, workflow automation, data analytics platforms).
• Strong organizational, problem-solving, and critical thinking skills.
• Ability to independently manage complex projects from concept to execution.
• Excellent written and verbal communication skills.
• Adaptable and able to thrive in a dynamic, fast-paced environment.
• Proficiency with productivity tools (Google Workspace, Microsoft 365, project management platforms, CRM systems).

Working Hours:
Part-Time (20 hours per week)

Monday through Friday 8 AM to 12 PM or 1 PM- 5 PM Pacific Time

About Us:
MOVE Your Business
is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.