Executive Assistant to the CEO

4 days ago

Manila, National Capital Region, Philippines ReachLink Full time ₱600,000 - ₱960,000 per year

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and strategic support to the leadership team. This role goes beyond traditional assistant responsibilities, incorporating elements of project management and operational duties. The ideal candidate will be a trusted partner who ensures the executive team operates efficiently and effectively, while fostering alignment across the organization.

Key Responsibilities

Executive Support

  • Prepare correspondence, presentations, and reports as needed.
  • Serve as a gatekeeper, ensuring the executive team's time is prioritized effectively.

Team & Project Coordination

  • Act as a central point of contact between executives and team members.
  • Track progress on strategic initiatives and projects, following up to ensure deadlines are met.
  • Coordinate cross-functional communication to maintain clarity and accountability.

Operational Support

  • Assist with meeting preparation, including agenda creation, materials, and follow-up documentation.
  • Support execution of company-wide priorities by monitoring key initiatives and reporting status updates.
  • Identify gaps or risks in project execution and flag them to leadership proactively.
  • Partner with leadership to align team goals and company priorities.
  • Facilitate communication between executives and stakeholders, ensuring transparency and efficiency.
  • Drive accountability by maintaining a system for tracking deliverables and ensuring alignment across departments.
  • Support decision-making by gathering information, analyzing options, and providing recommendations.

Qualifications

  • 5+ years of experience in executive support, operations, or project management (startup/fast-paced environment a plus).
  • Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
  • Strong written and verbal communication skills; able to communicate effectively with all levels of the organization.
  • Proven track record of handling sensitive and confidential information with discretion.
  • Proactive, resourceful, and adaptable problem solver.
  • Tech-savvy, with proficiency in productivity tools (Google Workspace, project management software, etc.).

What Success Looks Like

  • Executives are able to focus on high-impact priorities because operations and logistics are seamlessly handled.
  • Strategic initiatives are tracked and executed effectively across the organization.
  • The team is aligned, engaged, and informed through clear communication channels.
  • You are a trusted partner and thought-partner to leadership, anticipating needs and driving execution.

Job Type: Full-time

Pay: Php60, Php80,000.00 per month

Work Location: Remote

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