Events Coordinator Admin VA

5 days ago

Work from Home, Philippines HippoVA Full time ₱180,000 - ₱240,000 per year

Work Location: Remote

About the Client

Our client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much of their time. They value attention to detail, ownership, and reliability, and are looking for a long-term VA to take charge of event operations.

Your Impact

Within 90 days, you'll be the backbone of the event operations — ensuring calendars, ticketing, venues, and member communications run smoothly. By taking care of the details, you'll free up the leadership team to focus on growth and member engagement.

Key Responsibilities

  • Set up event calendars and invitations across platforms (Mighty Networks, RegFox, Gmail).
  • Manage ticketing pages in TicketSpice and update subscription workflows in RegFox.
  • Maintain light automations in Zapier (monthly updates to dates/links).
  • Update event links and pages via Oncord (website backend).
  • Coordinate logistics for strategic lunches and member dinners: curate guest lists, book venues, confirm RSVPs, and collect food orders.
  • Communicate with venues and participants via email/WhatsApp to confirm details.
  • Capture key takeaways from Zoom events and ensure recordings/transcripts are filed correctly.
  • Provide proactive reminders and ensure no detail is missed in recurring monthly event cycles.

Must-Have Qualifications (Self-Check)

  • 2+ years in event administration, executive assistance, or operations VA role.
  • Confident using platforms like Google Workspace, Zoom, Gmail, and learning new tools quickly.
  • Experience with Zapier, event ticketing systems, or community/event platforms.
  • Available to work 7am–3:30pm PH time (Mon–Fri).
  • Stable internet and secure home office setup.
  • Strong written and spoken English for professional communication.

Nice-to-Have Skills

  • Familiarity with Mighty Networks or other community platforms.
  • Experience managing website content (Oncord, WordPress, or similar).
  • Exposure to event coordination or hospitality support.
  • Awareness of how automation/AI tools can streamline admin workflows.

To be considered for this role, you must complete our application form by clicking this link:

Applications submitted without completing this form will not be reviewed.

Job Type: Part-time

Benefits:

  • Work from home

Applications without a completed form via this link ) may not move forward in the review process

Job Type: Part-time

Pay: Php15, Php20,000.00 per month

Expected hours: 20 per week

Work Location: Remote

  • Real Estate Admin

    1 week ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱420,000 - ₱540,000 per year

    Role OverviewWe are seeking a highly organized and proactive Real Estate Admin / Listing & Transaction Coordinator to support our real estate team. This role combines listing management, transaction coordination, administrative support, and system improvement to ensure seamless operations and exceptional client experiences.Key ResponsibilitiesListings...

  • va admin assistant-urgent

    2 weeks ago

    Work from Home, Philippines Your Virtual Beez Full time ₱240,000 - ₱480,000 per year

    WE ARE URGENTLY LOOKING FOR VA ADMIN ASSISTANTPERMANENT WORK FROM HOMESUBMIT YOUR RESUME IN DOCX.Administrative Assistant – QualificationsCertification: Must be a Licensed Professional Teacher (LPT passer) – an advantage especially for training, documentation, and communication tasks.Experience: Preferably with 1–2 years of experience in administrative...

  • Part-Time Shopify Admin and VA

    3 days ago

    Work from Home, Philippines Australian Ecommerce First Aid Company Full time ₱125,000 - ₱250,000 per year

    About Us: Join an Australian startup business at the forefront of innovation in the Safety consumables sector. We are committed to revolutionizing the way our customers can easily order their products for fast delivery with our cutting-edge solutions. As we expand our operations, we are seeking a talented Part-Time Shopify admin assistant and VA to join our...

  • Real Estate VA

    2 weeks ago

    Work from Home, Philippines Rocket Station Full time ₱300,000 - ₱600,000 per year

    Key Responsibilities:Manage property listings on MLS and client platforms.Conduct comparative market analysis and pricing research.Respond to buyer/seller inquiries.Maintain and update CRM systems with client touchpoints.Coordinate appointments, showings, and document prep.Qualifications:1–2 years experience in real estate admin or VA support.Familiar with...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱1,440,000 - ₱2,160,000 per year

    We're seeking a highly organized and proactive Executive Assistant to support the leadership team with strategic coordination, operational efficiency, and seamless communication. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs before they arise.Key ResponsibilitiesEmail & Inbox ManagementOrganize,...

  • Waltermart Marketplace VA

    1 week ago

    Work from Home, Philippines VAME LTD Full time ₱14,400 - ₱19,200 per year

    We're Hiring: WalterMart Marketplace VAWe're looking for a Virtual Assistant with proven experience in WalterMart Marketplace to support and grow our e-commerce operations.Responsibilities:Upload, update, and optimize product listings on WalterMartManage pricing, inventory, and stock availabilityHandle customer inquiries and order fulfillmentCoordinate...

  • Transaction Coordinator Specialist

    2 weeks ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱336,000 - ₱648,000 per year

    Role Overview:Manage real estate transactions from contract to close, ensuring accuracy, compliance, and smooth communication among all parties involved.Key Responsibilities:Review contracts, addendums, and compliance documents for accuracy.Manage transaction platforms (Dotloop, Brivity, KW Command) for document upload, signatures, and tracking.Coordinate...

  • Executive & Marketing Support VA

    2 weeks ago

    Work from Home, Philippines Katuva LLC Full time ₱23,000 - ₱25,000 per year

    We are looking for a proactive and detail-oriented Executive & Marketing Support Virtual Assistant. This role combines admin, creative, and marketing support. You will help with daily operations, outreach, and building strong relationships to support business growth.You will be supporting two service-based businesses:Consulting & Culture Transformation –...

  • Admin Assistant

    1 week ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱300,000 - ₱600,000 per year

    We are seeking a highly organized Admin Assistant to support the Operations Manager in managing day-to-day operations, administrative functions, and creative coordination across teams. The ideal candidate is detail-oriented, proactive, and adaptable in a fast-paced virtual environment.Key ResponsibilitiesProject & Task ManagementTrack project timelines and...

  • Experienced Customer Service VA

    1 day ago

    Work from Home, Philippines Styled Settings Full time ₱240,000 - ₱480,000 per year

    CUSTOMER EXPERIENCE VARemote | Flexible Hours | Full-TimeDo you love writing messages that make someone's day a little brighter? ?We're looking for a thoughtful, reliable, and customer-focused Customer Experience VA to join our growing team. If you enjoy solving problems through writing, value clarity and empathy in communication, and get excited about...