Events Coordinator Admin VA

4 days ago

Work from Home, Philippines HippoVA Full time ₱180,000 - ₱240,000 per year

Work Location: Remote

About the Client

Our client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much of their time. They value attention to detail, ownership, and reliability, and are looking for a long-term VA to take charge of event operations.

Your Impact

Within 90 days, you'll be the backbone of the event operations — ensuring calendars, ticketing, venues, and member communications run smoothly. By taking care of the details, you'll free up the leadership team to focus on growth and member engagement.

Key Responsibilities

  • Set up event calendars and invitations across platforms (Mighty Networks, RegFox, Gmail).
  • Manage ticketing pages in TicketSpice and update subscription workflows in RegFox.
  • Maintain light automations in Zapier (monthly updates to dates/links).
  • Update event links and pages via Oncord (website backend).
  • Coordinate logistics for strategic lunches and member dinners: curate guest lists, book venues, confirm RSVPs, and collect food orders.
  • Communicate with venues and participants via email/WhatsApp to confirm details.
  • Capture key takeaways from Zoom events and ensure recordings/transcripts are filed correctly.
  • Provide proactive reminders and ensure no detail is missed in recurring monthly event cycles.

Must-Have Qualifications (Self-Check)

  • 2+ years in event administration, executive assistance, or operations VA role.
  • Confident using platforms like Google Workspace, Zoom, Gmail, and learning new tools quickly.
  • Experience with Zapier, event ticketing systems, or community/event platforms.
  • Available to work 7am–3:30pm PH time (Mon–Fri).
  • Stable internet and secure home office setup.
  • Strong written and spoken English for professional communication.

Nice-to-Have Skills

  • Familiarity with Mighty Networks or other community platforms.
  • Experience managing website content (Oncord, WordPress, or similar).
  • Exposure to event coordination or hospitality support.
  • Awareness of how automation/AI tools can streamline admin workflows.

To be considered for this role, you must complete our application form by clicking this link:

Applications submitted without completing this form will not be reviewed.

Job Type: Part-time

Benefits:

  • Work from home

Applications without a completed form via this link ) may not move forward in the review process

Job Type: Part-time

Pay: Php15, Php20,000.00 per month

Expected hours: 20 per week

Work Location: Remote

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