Real Estate Admin

1 week ago

Work from Home, Philippines Sphere Rocket VA Full time ₱420,000 - ₱540,000 per year

Role Overview

We are seeking a highly organized and proactive Real Estate Admin / Listing & Transaction Coordinator to support our real estate team. This role combines listing management, transaction coordination, administrative support, and system improvement to ensure seamless operations and exceptional client experiences.

Key ResponsibilitiesListings Management

  • Prepare and maintain listing paperwork accurately and efficiently.
  • Ensure listings are up-to-date and regulation-compliant.
  • Coordinate listing marketing: create single property websites, flyers, and order signage.
  • Manage timelines to ensure all deadlines are met.
  • Upload listings to SkySlope, MLS, and other internal systems.
  • Work with Insta Showings to set up showings.

Email Management

  • Manage and prioritize the team inbox, ensuring important emails receive immediate attention.
  • Streamline email workflows for efficiency and organization.
  • Respond or delegate as needed to maintain smooth communication.

Basic Bookkeeping

  • Track invoices and manage payments processing.

System Overhaul & Improvement

  • Analyze existing systems for inefficiencies and implement process improvements.
  • Maintain and improve CRM workflows (Follow Up Boss preferred).

Project Ownership & Team Support

  • Take ownership of projects such as client care process improvements and team events.
  • Support agents and the transaction coordinator for smooth transactions and client satisfaction.

CRM Management

  • Data entry, cleanup, and updating notes and client information.

Future & Additional Tasks

  • Take minutes of meetings.
  • Manage and update personal social media accounts (Instagram, Facebook, LinkedIn, TikTok, YouTube).
  • Handle personal errands such as online purchasing of gifts/groceries.
  • Coordinate travel bookings (hotels, flights).

Experience & Proficiency

  • Strong English communication skills (written & verbal).
  • Admin back-end support experience from corporate or VA roles (required).
  • Proficiency in Google Suite & AI tools.
  • CRM management experience (Follow Up Boss preferred).
  • Experience with MLS systems and real estate industry a strong plus.

Job Type: Full-time

Pay: Php35, Php45,000.00 per month

Benefits:

  • Work from home

Work Location: Remote

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