Admin Assistant

2 weeks ago

Work from Home, Philippines Sphere Rocket VA Full time ₱300,000 - ₱600,000 per year

We are seeking a highly organized Admin Assistant to support the Operations Manager in managing day-to-day operations, administrative functions, and creative coordination across teams. The ideal candidate is detail-oriented, proactive, and adaptable in a fast-paced virtual environment.

Key Responsibilities

Project & Task Management

  • Track project timelines and ensure on-time completion.
  • Send reminders and updates to the Operations Manager regarding ongoing tasks.
  • Maintain task lists and follow up on deliverables across departments.

Meeting & Webinar Support

  • Set up and manage Zoom meetings and webinars.
  • Admit participants, moderate chats, and provide live tech support during sessions.
  • Record meetings, take detailed notes, and organize post-meeting documentation.

Administrative & Document Management

  • Organize and maintain digital files in Google Drive and related platforms.
  • Conduct regular audits of reports, folders, and document versions.
  • Manage and update contact databases, including social handles, emails, and phone numbers.

Creative & Marketing Support

  • Review Canva templates for design accuracy and branding consistency.
  • Assist with basic copywriting tasks — draft and format emails or marketing materials.
  • Upload videos and marketing assets to sales or learning platforms.

Research & Vendor Coordination

  • Conduct online research for vendors, partnerships, or company requirements.
  • Compile and organize findings into actionable summaries or reports.

Social Media & Community Support

  • Moderate Facebook group activity — approve posts, respond to members, and maintain engagement.
  • Support social media scheduling and content organization when needed.

Experience and Proficiency

  • Excellent English communication skills (written and verbal).
  • Proven experience providing administrative support as a Virtual Assistant. (IMPORTANT)
  • Proficient in Google Workspace and Microsoft Office applications (Docs, Sheets, Excel, etc.).
  • Skilled in Canva for basic design and layout review.
  • Experience in CRM management and basic copywriting (e.g., email layouts).
  • Experience with Kajabi is a strong plus.

Job Type: Full-time

Benefits:

  • Work from home

Work Location: Remote

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