Admin Assistant

2 weeks ago

Makati P, Philippines Solid Video Corporation Full time

Key Responsibilities:

Administrative Functions:

  • Handling Routine Clerical Tasks:
  • Answering calls and routing correspondence
  • Managing office supplies and simple inventory tracking
  • Photocopying, scanning, and organizing internal documents
  • Filing and maintaining physical/digital documents
  • Data entry and system updates (e.g., employee records, contact information)
  • Scheduling meetings, preparing simple reports and memos
  • Calling Cards
  • Office Maintenance Coordination: Coordinating with building management or service providers for facility repairs, janitorial services, and upkeep; monitoring cleanliness and safety of the office; ensuring availability of utilities, equipment functionality, and work area readiness.
  • General Office and Departmental Support: Providing support to the other teams as needed, preparing meeting materials, coordinating schedules, and handling administrative coordination during events or activities.
  • Logistics Support
  • Prepare the gatepass documents based on DR and SI.
  • Ensure gatepasses are filed and organized for monthly review by the Accounting Officer.
  • Human Resources Support:
  • Maintaining and Organizing Personnel Records: Updating employee 201 files, ensuring proper documentation and filing of contracts, memos, and other records, both physically and electronically.
  • Responding to Employee Inquiries: Answering employee questions related to HR policies, benefits, leave credits, and administrative procedures, and redirecting complex concerns to appropriate officers or departments.

Qualifications (Required):

  • A minimum of a vocational qualification, secretarial certification, or a degree in a related field.
  • Preferably with 1-2 years of related work experience
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Proficiency in Google workspace; Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Ability to handle confidential information with discretion
  • Positive attitude and willingness to learn
  • Ability to multitask and work in a fast-paced environment

Nice to Have:

  • Internship or previous experience in an administrative or hr support role
  • Familiarity with HRIS systems

Job Type: Full-time

Pay: Php18, Php23,000.00 per month

Benefits:

  • Flextime
  • Health insurance
  • Paid training
  • Pay raise

Ability to commute/relocate:

  • Makati 1233 P00: Reliably commute or planning to relocate before starting work (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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