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Admin Assistant

2 weeks ago

Makati City, National Capital Region, Philippines H.I.S. Global Business, Inc. Full time

Qualifications

  • Bachelors in Business Administration, Psychology or any related courses.
  • Atleast 1 year of experience in record and inventory management
  • Proficient in office management systems, procedures and applications (MS Office, Google workspace).
  • Excellent time management skills, ability to multitask and prioritize work.
  • Detail-oriented, problem-solving skills, excellent written and verbal communication skills
  • Strong organizational and planning skills

Key Responsibilities And Duties

  • Manage communications including phone calls, emails, memos, letters, and forms.
  • Organize schedules, set appointments, plan meetings, and take detailed minutes.
  • Assist in preparing reports and maintaining filing systems, office policies, and procedures.
  • Handle procurement of office supplies, research suppliers, and reconcile expense reports.
  • Provide general support to staff and serve as point of contact for internal and external clients.
  • Liaise with executives, senior administrative assistants, and the Makati admin office for requests and queries.
  • Prepare gate passes/permits for ingress or egress of items.
  • Ensure office cleanliness and organization.
  • Assist in processing business permits, fire clearances, and other regulatory requirements.
  • Assist in overseeing PEZA compliance, including preparation and renewal of required permits and certificates (Occupancy, Annual Inspection, Electrical, Mechanical, Fire Safety, etc.).
  • Assist in handling government transactions and compliance, such as visa processing (Tourist Visa, 9G, downgrades), DOLE work permits (AEP, Certificate of Exclusion), and submissions to SSS, PhilHealth, and Pag-IBIG.

Recruitment Process

  • Online Examination
  • Final Interview with Admin Manager & Admin Assistant Supervisor