Office Admin Staff

2 days ago

Pasig, National Capital Region, Philippines Joy~Nostalg Group Full time ₱150,000 - ₱300,000 per year

JOB SUMMARY:

  • Administering office works under the Department Head
  • Facilitates billing for payments
  • Assist the Site Team Leader.

JOB DUTIES AND RESPONSIBILITIES:

  • Administers and Consolidates documents under the department.
  • Coordinates with Site Personnel and other concerned offices of the company.
  • Setting up meeting & venues of the department head
  • Responsible in keeping/maintaining confidentiality of records/documents of the department and the company.
  • Maintain orderliness (arranges & monitors an orderly & systematic filing system) & cleanliness in the work area.
  • Reviews, summarize & encodes/logs incoming documents for signing and outgoing document for easy tracking
  • Ensures correction and checks veracity of documents for signing of the Department Head which includes check disbursement, etc.
  • Ensures efficient records management and maintains familiarity with pertinent documents
  • Provide assistance in the coordination, internal & external, for organization of activities: meetings, training, special events and facilitate logistics arrangement
  • Facilitating request for payment for cash advance, billings & liquidation and ensure on-time payment
  • Monitoring and renewal of contracts and NTP's of all contractual employees and all services like security agencies and civilian guards
  • Communication with the agencies under the department
  • Requesting/purchasing any needed supplies/tools and any request from site personnel.
  • Re-routing of documents for signature (from site & head office)
  • Monitoring of DTR's of regular employees most especially site-based employees to be submitted to HR
  • Sending out any information/memo's to all site personnel.
  • Preparing of request for payment for cash advance & liquidation under the department head.
  • Performs all other related duties that may be assigned from time to time.

JOB QUALIFICATIONS:

A. Education

  • Graduate in any Bachelors Degree

B. Relevant Work Experience

  • Three (3) years relevant experience as admin assistant/staff or other related jobs

C. Skills

  • Excellent in oral and written communication
  • Good customers service
  • Computer literate

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