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Admin Staff

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Job Summary:

The Administrative Staff is responsible for ensuring efficient daily operations of the office by managing documentation, supporting internal coordination, and handling administrative processes. The role requires strong organizational skills, attention to detail, and the ability to manage sensitive and time-critical tasks with professionalism.

Key Responsibilities:Document Handling & Office Support

  • Receive and document all incoming and outgoing deliveries (Admin only).
  • Photocopy, print, and scan documents as needed.
  • Organize and maintain digital and physical files related to ongoing projects (e.g., floor plans, permits, contracts, invoices).
  • Maintain and update administrative document templates (e.g., Leave, OT, Requisition, Loan, and Memo forms).
  • Monitor and replenish office supplies and equipment.
  • Track and update the office inventory list regularly.

Cheque Management

  • Prepare and write cheques as instructed.
  • Record cheque details accurately in the logbook.
  • Take photos of cheques and deposit slips and upload to OneDrive for managerial reference.
  • Perform bank runs for cheque deposits as required.

Internal Communication & Coordination

  • Prepare endorsement and authorization letters when needed.
  • Coordinate with HR for memo distribution and ensure all staff acknowledge receipt.
  • Assist with organizing internal events (e.g., birthdays, team buildings, holiday celebrations) in collaboration with HR.

Administrative Assistance

  • Provide administrative support to employees for non-HR-related concerns.
  • Assist Ms. Dianne with tasks and requests as needed.
  • Support HR in administrative tasks and documentation.

Government Filings & Permits

  • Process and renew business permits and other non-tax government filings.
  • Coordinate with relevant government agencies and ensure timely submissions.

Qualifications:Education:

  • High school diploma or equivalent; a degree in Business Administration or related field is preferred.

Experience & Knowledge:

  • At least 1–2 years of experience in an administrative or office support role.
  • Experience handling cheques, office inventory, and basic finance-related admin tasks.
  • Familiarity with office systems, document filing (digital and physical), and coordination with banks and government offices.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook).
  • Knowledge of cloud storage platforms such as OneDrive, Google Drive, or Dropbox.
  • Understanding of proper memo distribution and document tracking procedures.

Skills:

  • Strong organizational and time management skills.
  • High attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and collaboratively within a team.
  • Trustworthy and able to handle confidential and sensitive information.

Work Environment:

  • Office-based

Job Type: Full-time

Pay: From Php16,000.00 per month

Work Location: In person