CG | Utility Billings Coordinator

17 hours ago

Manila, National Capital Region, Philippines Somewhere Full time ₱30,000 - ₱60,000 per year

Position :  Property Bookkeeper (Real Estate)

Working Hours   :  M-F, flexible work hours (6am-5pm CT window )

Salary Range :  $1200-$1500/month

ABOUT THE COMPANY

The company has been in the commercial real estate business for 85 years. Its property management portfolio currently consists of office and retail properties covering approximately 13.9 million square feet. A core conviction of the Company's Principals is the belief that each employee is responsible for making an important contribution to the success of the Company, as well as the performance of the properties in the Company's portfolio.  This expectation is not limited by the specific parameters of the job description.  It is our expectation that each employee will offer his/her help wherever and whenever reasonably necessary to ensure the success of the Company's endeavors.  This summary is not intended to be all-inclusive; it is simply meant to be used as a guide and may be revised from time to time at the sole discretion of the Company.  

General Position Summary: 

Performs a variety of professional level duties in support of a diverse portfolio, including tracking and managing accurate cash receipts data, tracking invoices and payments, and maintaining a system for organizing company documents that support the financial statements and the monthly close of the general ledger.  The Property Bookkeeper will report to the Accounting Manager and carry out his or her responsibilities in a manner that is in keeping with the vision of the Principals for the accounting and finance department. 

Essential Functions/Major Responsibilities: 

Responsible for all activities related to the cash application function

o    Retrieving cash activity from banking sites (lockbox, ACH)

o    Processing checks received via remote deposit scanner

o    Application and posting of receipts to tenant accounts

o   Communication with Property Management to reconcile payment discrepancies and process billing adjustments

Responsible for the activities related to payment of approved invoices

o   Batching and importing of approved invoices from web-based AP invoice processing program (AvidInvoice) into MRI/Yardi

o    Completing Available Funds Worksheet to discern cash balances exceed check run and obtain approvals, as necessary

o    Processing standard payments – export files from MRI/Yardi and importing in web-based AP payment processing program (AvidPay)

o    Specialty payments – have in-house checks printed mailed

o    Post payment to GL and complete month-end close for AP

o    Assist with W-9 request and 1099 maintenance

o    Respond to vendor inquiries

 Complete month-end bank reconciliations for reviewProcess non-recurring billings charges to tenants Assist with other projects as needed

Specific Job Skills:

Highly motivated, detail and deadline orientedProfessional, courteous, positive attitudeAbility to work independently and effectively with a teamExcellent oral and written communication skillsExcellent organizational and time management skills; strong attention to detail and commitment to meeting deadlines.

Education and/or Experience:

Associate Degree3-5 years' experience in A/R and A/P processing medium to high volumeReal estate experience Paperless payable environment experience a plusCommercial on-line banking website experience MRI & Yardi experience a plusProficient with MS Office applications inclusive of Word and Excel

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