E-Billing and Matter Management Staff

Description
Job Description
The E-Billing and Matter Management role involves setting up E-Billing for clients, uploading and monitoring invoice statuses in the system, and coordinating with billing teams, clients, and partners on processing re-issued and revised invoices. The role also includes coordinating with various teams on client/matter records updates.

Main Responsibilities

• Handle the E-Billing setup for new clients, including completing client requirements as their vendor/supplier.
• Coordinate with client E-Billing support teams to set up office accounts and with Global E-Billing Implementation to establish the office as a new vendor.
• Obtain client approval for timekeepers in the E-Billing setup if needed and ensure that uploads are not automatically rejected.
• Upload invoices to the E-Billing system and monitor their status (approved, rejected, reduced, etc.), coordinating with all parties to resolve any issues.
• Check E-Billing Implementation notification emails and take necessary actions.
• Prepare and submit client budgets and accruals, coordinating with partners, associates, paralegals, and clerks to meet deadlines.
• Update matter details of open matters to comply with client or lawyer requests (e.g., change in payer name, address, client name, matter category).
• Move matters to soft close/hard close as requested by the practice group.
• Submit accrual amounts as required by the client and perform regular matter cleanups.
• Perform related duties as assigned from time to time.

Skills And Experience
Education

• College graduate in Finance / Accountancy / Banking, Business Administration/ Management / Commerce
• New graduates are welcome. Experience in the Billing and Collections is an advantage.

Experience

• Effective communication skills (both oral and written).
• Strong analytical and problem-solving skills.
• Keen attention to detail.
• Ability to work with minimum supervision.
• Good team player qualities.
• Strong time management skills with a sense of urgency to meet deadlines and the ability to prioritize tasks.
• Proficiency in Microsoft software (Windows, Word, Excel, and Outlook)
• Willingness to learn

Additional Information

• Willing to be employed under Protemps, Inc. (agency) for a contract period of five (5) months. There is a potential to be considered for a direct-hire role, subject to performance evaluation and management approval.
• Work Arrangement - On Site 5 days a week
• Can start immediately
• Can seek approval and claim overtime premium pay
• Can claim overtime meal allowance (Php350 per day)
• PHP18,000 – PHP22,000

About Quisumbing Torres
For more than five decades, we have helped top multinational and domestic companies drive their growth in the country. We provide global reach with deep local roots, delivering exceptional and effective legal advice and assistance to clients across borders seamlessly.

In 1963, the Firm was established as Collas and Guerrero, and later became known as Quisumbing Torres.

As part of Baker & McKenzie's global network with more than 12,000 people in 77 offices in 47 countries, we offer market insight and international experience that few firms in the Philippines can match.

With Our Team Of More Than 50 Philippine Lawyers, We Are a Full-service Firm, Advising Clients In The Banking & Finance, Corporate & Commercial, Dispute Resolution, Employment, Immigration, Intellectual Property, And Tax Practice Areas. More Specifically, We Are Able To Deliver Industry-specific Advice On

• Aviation, Aerospace & Defense
• Chemicals and Plastics
• Construction & Building Materials
• Consumer Goods & Retail
• Energy & Utilities and Climate Change
• Financial Services
• Food & Beverage
• Hotels, Resorts & Tourism
• Infrastructure
• Insurance
• Information Technology
• Manufacturing & Wholesale
• Media & Entertainment
• Mining & Metals
• Oil, Gas & Petrochemicals
• Pharmaceuticals & Healthcare
• Real Estate (including REITs)
• Services (including Outsourcing)
• Telecommunications
• Transportation & Logistics