Recruitment Operations Manager

We are looking for a Recruiter / Operations Specialist to ensure all recruiting operations run seamlessly. This role serves as the operational backbone of the recruiting process, keeping communications, scheduling, and candidate pipelines moving without a single step falling through the cracks.

You'll work 1:1 with the founders of one of the fastest-growing startups in the U.S., ensuring that recruiting efforts are executed with precision, urgency, and exceptional communication. The ideal candidate is detail-obsessed, highly organized, and an exceptional writer who can manage multiple threads at once, anticipate next steps, and mirror the founder's communication tone with candidates and stakeholders.

Recruiting Operations Management – 40%

• Monitor all recruiting communication channels (email, LinkedIn, Slack, messages, call logs) to ensure timely responses and no missed follow-ups.
• Manage and maintain the founders' calendars for interviews, candidate calls, and follow-ups.
• Ensure the recruiting process flows smoothly across tools and stakeholders.

Candidate Communication & Follow-Up – 30%

• Draft and send high-quality, founder-style messages to candidates across email, LinkedIn, and other platforms.
• Manage candidate interactions, including scheduling, rescheduling, rejections, next steps, and referral requests.
• Serve as the communication proxy for the founder, ensuring tone, professionalism, and personalization.

Outbound Recruiting Campaigns – 20%

• Run email and LinkedIn campaigns to targeted cohorts using Gem or similar tools.
• Write, customize, and iterate on outbound sequences to improve engagement rates.
• Track outreach performance and optimize campaigns for conversion.

Stakeholder & Vendor Coordination – 10%

• Support management of outsourced recruiting agencies by reviewing contracts, negotiating terms, and screening initial submissions.
• Conduct candidate debrief calls to capture interview feedback or ask clarifying questions (as needed).
• Maintain internal recruiting dashboards and spreadsheets with accurate candidate data.

Must-Haves (Required):

• 3–5+ years of experience in recruiting coordination, recruiting operations, or executive search support.
• Strong written communication — able to write fluent, concise, founder-style messages.
• Experience managing multiple communication channels (email, Slack, LinkedIn, etc.).
• Skilled in building and running outbound campaigns through platforms like Gem, LinkedIn Recruiter, or Noon.
• Proficient with Google Workspace (Gmail, Sheets, Docs, Meet).
• Highly organized, able to manage multiple workflows and priorities simultaneously.
• Demonstrated ability to keep recruiting operations from slipping through the cracks.
• Comfortable working flexible hours — willingness to occasionally adjust working hours to maintain communication flow (weekends included).
• Ability to quickly absorb the founder's work style and operate as an extension of their communication.

Nice-to-Haves (Preferred):

• Experience managing relationships with outsourced recruiting agencies.
• Comfort using candidate calling tools (e.g., Orym, OpenPhone).
• Familiarity with basic spreadsheet formulas (e.g., counters, filters).
• Prior experience working in high-growth startup or SaaS environments.
• Excellent verbal communication and interview follow-up experience.

Required:

• Recruiting Tools: LinkedIn Recruiter, Gem, Noon, or equivalent
• Communication Tools: Gmail, Slack, LinkedIn Messaging, Google Meet
• Productivity Tools: Google Sheets, Docs, Drive
• Scheduling Tools: Google Calendar, Calendly

Preferred:

• Candidate Communication Tools: Orym, OpenPhone
• Tracking & Analytics: Notion, Airtable, or similar platforms

• Competitive Pay: Premium hourly rate above market average for exceptional performance
• Remote Work: 100% remote — work from anywhere
• Performance Incentives: Bonuses for recruiting throughput and engagement quality
• Health Coverage (PH-based talents): HMO coverage after 3 months for full-time employees
• Global Exposure: Collaborate directly with US startup founders
• Direct Mentorship: Guidance from high-impact leaders in tech and recruiting
• Learning & Growth: Continuous development and advancement opportunities
• Healthy Balance: Flexibility that supports productivity and well-being