administrative assistant

11 hours ago

Makati City, National Capital Region, Philippines Clearpath Customs Customs Service Ltd., Co Full time ₱20,000 - ₱200,000 per year

Job Summary

The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Key Responsibilities:

Financial Support

  • Prepare and assist in the creation of financial statements for clients.
  • Maintain accurate and organized financial records.

Administrative Tasks

  • Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
  • Schedule meetings with clients and internal teams.
  • Book and prepare conference rooms for meetings and events.

Collections & Client Coordination

  • Perform collections and follow-ups on client accounts.
  • Maintain positive client relationships and ensure timely communication.

Logistics & Travel

  • Willingness to travel for company-related activities, and administrative support.

Inventory Monitoring

  • Monitor and record office and project-related supplies and equipment.

Handling emails and other forms of communication

  • Responding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).

Maintaining filing systems

  • Organizing and maintaining both physical and digital files and records.

Managing databases and spreadsheets

  • Entering and updating data, creating reports, and maintaining databases

Qualifications & Skills:

  • Graduate of any Business Administration, Finance, or related field (preferred but not required).
  • With years of experience is an advantage
  • Strong knowledge of creating financial statements.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Highly organized, detail-oriented, and resourceful.
  • Ability to multitask and manage time effectively.
  • Strong problem-solving skills and adaptability.
  • Ability to work independently with minimal supervision.
  • Willingness to travel when necessary.
  • Proactive and Reliable – anticipates needs and takes initiative.
  • Trustworthy and Confidential – handles sensitive information with discretion.
  • Professional and Courteous – represents the company positively to clients and colleagues.
  • Flexible and Adaptable – thrives in changing environments and priorities.
  • Team Player – works collaboratively with colleagues across all levels.
  • Strong Work Ethic – dedicated, dependable, and committed to results.

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Schedule:

  • On-site
  • 8 hour shift
  • Day shift
  • Monday to Friday

Job Type: Full-time

Pay: From Php20,000.00 per month

Benefits:

  • Company events
  • Opportunities for promotion
  • Promotion to permanent employee

Ability to commute/relocate:

  • Makati: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Administrative Task: 1 year (Required)
  • Microsoft Office: 1 year (Required)
  • Inventory Monitoring: 1 year (Required)

Language:

  • English (Required)

Willingness to travel:

  • 25% (Required)

Work Location: In person

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