Document Controller
2 weeks ago
JOB SUMMARY
The Document Controller is responsible in ensuring that all the important and necessary documents of the department are well-organized in a safe and secured location. He/she controls the numbering, filing, and sorting of both electronic and hard copied documents.
SCOPE OF DECISION MAKING
Makes the decision based on operational/required in his/her position only Needs support and communicates the decision to concern immediate head
Receiving of requisition form (RF) from the requestor.
Forwards all received requisition form (RF) to the Assistant Procurement Manager.
Validated and returned for processing 1-2 days after receiving. Essential Monitoring of all the received requisition form (RF). Both with or without purchase orders.
Maintains a complete and updated procurement data and records: Accreditation requirements Company Profiles Contact Details Product/Service Evaluation/Feedback Service Agreements/ Contracts
Manages completeness of procurement data and records:
Product Catalogues Product List Price List Quotations All essential details required are updated through latest negotiations, biddings, as well as pricing adjustments from the Junior Buyers' inputs and canvasses. Essential
Tagging and monitoring of internal assets.
All internal assets are classified to ensure loss of assets. In case of asset loss, the document controller shall Marginal Perform other assigned task from time to time.
QUALIFICATIONS AND COMPETENCIES
REQUIRED
Responsible in securing important documents, keen, and organized to all the essential documents in the department.
Competency Skills Ability to multitask Above average communication skills, both in oral and written Confidentiality in all information within the scope of job
Customer relation skills Detailed oriented Document and records management Organize and experience in many types of files
Proficient in MS Office Programs (Word, Excel, Outlook & Powerpoint)
DESIRABLE
Candidate must possess a Bachelor's/College Degree in Business Administration, Information Management or equivalent.
Work Experience Candidate must have at least 1 year related job experience in document or record management.
Personal Attributes Possess the following qualities: Customer Focus Initiative Professionalism Prudence Integrity Responsible Can work long hours
WORKING CONDITION
Normal air-conditioned room, well-ventilated working space.
Normal Work Schedule Five (5) days a week at nine and a half (9.5) hours a day,
Monday to Friday as compressed schedule.
Job Types: Full-time, Permanent, Fresh graduate
Pay: Php18, Php19,127.90 per month
Benefits:
- Additional leave
- Company Christmas gift
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Work Location: In person
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