Accounts Payable Specialist

Accuracy That Keeps Scientific Discovery Moving

Your work ensures financial operations stay stable for teams creating tomorrow's breakthroughs. Deliver high-volume AP excellence that strengthens global biotech operations and drives financial clarity. This role gives you the international opportunity to make your mark by managing AP/AR accuracy, optimizing workflows, and supporting a science-driven organization where precision truly matters. Ideal for finance professionals ready to thrive in a fast-paced, global environment.

Job Description

As an Accounts Payable Specialist, you will process end-to-end AP/AR transactions, manage vendor and customer workflows, reconcile accounts, support month-end, handle invoice automation tools, and collaborate across departments. You'll ensure compliance, accuracy, and efficiency within a high-volume biotech finance team.

Job Overview

Employment Type: Full-time

Shift: Night Shift (Tuesday-Saturday 12 AM-9 AM PH | Monday-Friday 8 AM-5 PM PST), Consecutive Days Off

Work Setup: Hybrid, Makati

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Hybrid work arrangement
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• High school diploma
• 3+ years of hands-on AP/AR experience required; Associate's degree preferred
• Experience in high-volume, multi-entity, or global organizations preferred
• Proficiency with NetSuite required (vendor/customer setup, invoice processing, payment runs, cash applications, billing workflows)
• Experience with OCR automation tools (Coupa, , Stampli, SAP Concur, etc.)
• Strong understanding of AP/AR best practices, 2- and 3-way match, reconciliations, collections, and month-end support
• Advanced Excel proficiency; strong knowledge of Outlook and Word
• Highly accurate, detail-oriented, and dependable
• Strong written and verbal communication skills
• Ability to manage multiple deadlines in a fast-paced environment; SOX/audit experience a plus

Physical Demands and Working Environment

Environment:

• Standard office setting
• Scientific laboratory

Physical Requirements:

• Ability to stand or sit for long periods
• Occasional bending, kneeling, twisting, lifting light to moderate weight
• Repetitive hand movement using computer equipment
• Clear verbal communication for information exchange

Vision: Normal range with or without correction

Hearing: Normal audio range with or without correction

Your Daily Tasks

• Process end-to-end AP and AR transactions, including invoice entry, payment runs, cash applications, credit memos, and billing in alignment with GAAP
• Manage vendor and customer invoice workflows (PO and non-PO), performing 2-way/3-way matching and resolving discrepancies
• Maintain accurate vendor and customer master data, including W-9/W-8 documentation and IRS 1099 compliance
• Reconcile vendor statements, customer accounts, deposits, and undeposited funds; support month-end close including aging review and accruals
• Apply payments and prepare daily/weekly bank deposit reconciliations; ensure proper coding
• Manage AP/AR aging reports to support collections, dispute resolution, and payment prioritization
• Use OCR tools to validate invoice capture, match POs, and improve processing accuracy
• Collaborate with Treasury, Purchasing, Operations, and FP&A on payment timing and outstanding items
• Support audits, tax documentation, prepayments, vendor onboarding, and other finance requests
• Participate in continuous improvement initiatives focused on automation, standardization, and internal controls

About the Client

Maravai LifeSciences partners with scientists and pharmaceutical innovators worldwide, providing the essential technologies behind today's most transformative medical advances. From diagnostics to therapeutics, their solutions power research that shapes global healthcare. With world-class expertise and a commitment to scientific excellence, our client plays a pivotal role in enabling discoveries that improve lives.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment.

Apply now and be part of the #EmaptaEra