Accounts Payable Executive

6 days ago

Makati City, National Capital Region, Philippines Alpha Iota Full time ₱900,000 - ₱1,200,000 per year
Join Our Alpha Iota Family, Where Everyone Wins
  • Exciting Work-from-Home Opportunities
  • Learning & Development Programs to Upskill Yourself
  • Lucrative Salary Package
  • Health and Wellness Perks & Benefits
  • Motivating and Supportive Teams

.and lots more

Alpha Iota is based in Southeast Asia, where we are rapidly growing and are constantly on the lookout for talented individuals like yourself who want to make a difference and kickstart their successful careers. Heres what awaits you at Alpha Iota

What would you be doing:
1. Invoice Checking & Verification
  • Review supplier/vendor invoices for accuracy, appropriate approvals, and compliance with company policies.
  • Flag discrepancies (e.g., quantity, price, duplicate billing) and follow up with relevant departments or vendors.
2. Payments Recording
  • Accurately record all invoices and payment transactions in the accounting system or any other relevant reports.
  • Maintain updated records of accounts payable transactions and reconcile them periodically.
  • Ensure timely payments to avoid penalties or disrupted vendor relationships.
3. Vendor Costing & Reporting
  • Track and monitor vendor costs by item or project.
  • Prepare monthly or ad-hoc vendor reports (e.g., aging, cost comparison, outstanding balances).
  • Help in analyzing trends in vendor pricing or performance.
4. Documentation & Compliance
  • Maintain proper documentation of all invoices, payments, and vendor correspondence.
  • Support external and internal audits with required documentation.
5. Communication & Coordination
  • Liaise with internal departments (e.g., finance - audit and account) to resolve invoice or payment issues.
  • Communicate effectively with vendors regarding billing or payment status.
To be successful in this role, you will need to have:
1. Technical / Functional Skills
  • Knowledge of accounting principles (especially in accounts payable and expense accounting).
  • Experience with accounting software (e.g., Xero, QuickBooks, SAP, Oracle, or similar).
  • Proficiency in Microsoft Excel vlookups, pivot tables, and basic formulas for reporting.
  • Document management and attention to detail for invoice checking.
2. Analytical & Reporting Skills
  • Ability to analyze cost data and prepare clear vendor reports.
  • Comfortable working with numbers and spotting inconsistencies or anomalies.
3. Organizational Skills
  • Ability to manage large volumes of invoices and meet tight deadlines.
  • Well-organized in filing, documentation, and following up on pending items.
4. Soft Skills
  • Good communication skills especially for dealing with vendors and internal stakeholders.
  • Problem-solving mindset for resolving discrepancies or payment issues.
  • High integrity and discretion in handling financial data.
5. Preferred Qualifications
  • A diploma or Degree in Accounting, Finance, or a related field.
  • 13 years of relevant work experience in accounts payable or finance operations.

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