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Accounts Payable Accountant
2 weeks ago
Job Overview: The Accounts Payable (AP) Accountant scope includes processing and verifying invoices, ensuring timely vendor payments, and maintaining accurate financial records. Key responsibilities involve reconciling accounts, resolving payment discrepancies, managing vendor relationships, and ensuring compliance with company policies and accounting standards. The role requires strong organizational skills, attention to detail, and proficiency with accounting software and financial principles.
Key Responsibilities:
- Invoice processing: Review invoices for accuracy, verify them against purchase orders, and ensure they are properly coded and approved.
- Payment execution: Process and schedule timely payments to vendors via various methods, such as checks, electronic transfers, or credit cards.
- Reconciliation: Reconcile vendor statements and accounts payable ledger to ensure accuracy and resolve any discrepancies.
- Vendor management: Maintain and update vendor records, communicate with vendors to resolve inquiries, and foster positive business relationships.
- Compliance and reporting: Ensure all payments and processes comply with company policies and external regulations. Generate regular and ad-hoc financial reports, including AP summaries, forecasts, and payment and vendor performance summaries. Assist in the preparation of financial statements and reports.
- Record keeping: Maintain and organize financial records related to accounts payable
- Account Management: Monitor and review accounts payables accounts to ensure accuracy and compliance with company policies and regulatory requirements. Manage account reconciliations and resolve discrepancies.
- Data Analysis: Analyze financial data, including transaction details and account balances, to identify trends, patterns, and anomalies.
- Process Improvement: Identify areas for process improvements and recommend solutions to enhance efficiency and accuracy in account management. Implement changes as needed.
- Collaboration: Work closely with other departments, such as finance, operations, and sales, to gather information and provide insights. Support cross-functional teams with financial analysis and data-driven recommendations.
- Compliance: Ensure adherence to accounting standards, internal controls, and regulatory requirements. Assist with internal and external audits as necessary.
- Documentation: Maintain accurate and up-to-date documentation for all financial transactions and account activities. Ensure proper record-keeping and archiving.
Qualifications
- Education: College graduate of Finance and / or Accounting Degree
• Experience: Previous experience in an Accounting role is advantageous.
Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Excellent organizational and multitasking abilities.
- Strong attention to detail and accuracy. o Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
