Executive Assistant

7 days ago

South Africa Philippines Assist World Full time ₱6,000 - ₱8,400 per year
Role Overview Support a fast-growing production studio by owning day-to-day admin, calendar/inbox control, and project tracking across multiple live productions. You'll keep timelines and deliverables on track, coordinate with clients/partners (including occasional high-profile stakeholders), and provide light presentation/document support. The ideal hire is organized, calm under pressure, and tuned into the podcast/creator economy. Key Responsibilities
  • Scheduling & Inbox: Own founder calendar; schedule across time zones; maintain tidy, action-oriented inbox with smart flags, folders, and follow-ups.
  • Project Tracking: Maintain boards and trackers (e.g., Monday); map deliverables, owners, and due dates; send reminders; close loops.
  • Client/Partner Comms: Draft/send polite, concise updates; coordinate meetings, agendas, links, and follow-ups; uphold confidentiality.
  • Daily Flow & Priorities: Prepare a morning brief (what's due, risks, meetings set); surface blockers and propose next actions.
  • Docs & Decks: Organize pitch materials and shared folders; light support creating/updating decks (as needed).
  • Trends Monitoring: Keep an eye on podcasting, short-form video, and creator-economy trends to inform planning and outreach.
  • File & Asset Handling: Help track and share cuts, reviews, and approvals (e.g., via ); maintain tidy folder structures.
Must-Haves
  • 1–3+ years in an EA/project coordination role (agency, production, media, or startup environment ideal).
  • Proven mastery of calendar/inbox management and multi-project timelines.
  • Excellent written and verbal English; professional client etiquette and high discretion.
  • Process-first, detail-obsessed, and self-directed; anticipates needs and follows through without micromanagement.
  • Comfortable with morning ET overlap and adjusting to UK/NY/LA rhythms when required.
Nice-to-Haves
  • Experience in podcasting, video production, or creator/content teams.
  • Basic deck building (Keynote/PowerPoint/Canva) and agenda/brief creation.
  • Familiarity with editorial or production workflows (scripts, cuts, approvals).
Tools (experience with several required; all not mandatory)
  • Productivity/PM: , Google Sheets/Docs, Gmail, Google Calendar
  • File/Review: Dropbox,
  • Other: QuickTime (basic literacy), Microsoft Excel (occasional),
  • Keynote/PowerPoint/Canva (nice-to-have)
What Success Looks Like
  • 30 Days: Clean calendar/inbox systems in place; all active projects visible on a single board; daily morning briefs delivered.
  • 60 Days: Deliverables consistently on time; proactive risk calls with options; clients experience smooth scheduling and comms.
  • 90 Days: Operations feel predictable; documentation and templates reduce cycle time; role ready to scale to full-time.
$500 - $700 a month Type: Start part-time (20 hrs/wk) with path to full-time Time Zone: Strong morning overlap with U.S. Eastern Time; works smoothly across UK/NY/LA stakeholder hours Industry: New media production (commercial, branded, and podcast production) Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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