Accounts Payable Officer

3 days ago

Taguig, National Capital Region, Philippines CloudEats Full time ₱400,000 - ₱600,000 per year

Job Purpose

The job purpose of an Accounts Payable Officer is to manage and oversee the payment of bills and invoices on behalf of a company or organization. It plays a crucial role in maintaining the financial health of an organization by ensuring that all financial obligations to vendors and suppliers are met accurately and in a timely manner. Effective management of accounts payable contributes to the smooth functioning of the business and helps maintain positive relationships with external partners.

Main Duties

Invoice Processing:

  • Receive, review, and process invoices from vendors and suppliers.
  • Ensure that invoices are accurate, complete, and comply with company policies.
  • Verification:
  • Verify the accuracy of invoices by matching them with purchase orders, delivery receipts, or other supporting documentation.
  • Confirm that goods or services were received before processing payments.

Data Entry and Coding:

  • Enter invoice details into the accounting system accurately.
  • Assign appropriate codes to expenses for proper tracking and reporting.
  • Payment Processing:
  • Initiate and process payments to vendors in accordance with payment terms and company policies.

Record Keeping:

  • Maintain organized and up-to-date records of all accounts payable transactions.
  • Keep track of payment due
  • Approval Workflow:
  • Ensure that invoices go through the necessary approval processes within the organization before payment is made.

Vendor Relations:

  • Communicate with vendors to address inquiries, resolve discrepancies, and negotiate payment terms.
  • Build and maintain positive relationships with vendors to facilitate smooth business transactions.

Compliance:

  • Adhere to relevant laws, regulations, and company policies governing accounts payable processes.
  • Stay informed about changes in regulations that may impact payment procedures.

Qualifications:

  • Bachelor's degree in Accountancy, Finance, or a related field.
  • 2–3 years of experience in Accounts Payable, General Accounting, or Finance operations.
  • Strong knowledge of invoice processing, payment cycles, and reconciliation procedures.
  • Proficiency in accounting systems/ERPs (Netsuite, SAP, or similar) and MS Excel.
  • High attention to detail and accuracy in handling financial data.
  • Strong organizational and time management skills to meet payment deadlines.
  • Ability to analyze discrepancies and resolve vendor or invoice-related issues.
  • Good communication and interpersonal skills to coordinate with internal teams and maintain vendor relationships.
  • Familiarity with compliance requirements, internal controls, and best practices in accounts payable.

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