Accounts Payable Officer

20 hours ago

Taguig, National Capital Region, Philippines Unison Computer Systems Inc. Full time ₱1,200,000 - ₱2,400,000 per year

The Accounts Payable Officer is responsible for managing and processing invoices, verifying financial data, and ensuring timely payments to vendors. This role plays a critical part in maintaining accurate financial records and supporting efficient business operations.

Key Responsibilities

  • Checking of billing to vendors/suppliers
  • Review, verify, and process invoices and expense reports
  • Ensure proper coding and approvals of vendor invoices
  • Match purchase orders, receipts, and invoices
  • Process OA Approved (AP)
  • Prepare and perform check runs, online payments, wire transfers, and ACH payments
  • Reconcile accounts payable transactions
  • Maintain vendor records and respond to vendor inquiries
  • Monitor accounts to ensure payments are up to date
  • Assist in month-end closing and financial reporting
  • Resolve invoice discrepancies and issues promptly
  • Prepare analysis of accounts and produce monthly reports

Focus On The Responsibilities

  • Checking SEAOIL billing
  • Check gasoline issued to drivers (Gasoline Log Sheet or Digital Trucker, compare fuel issued vs. distance driven, audit regularly for unauthorized fueling and consistency with vehicle usage)
  • Knowledge of shipping vehicle payment
  • Monitoring GPS device, vehicle maintenance, and services
  • Vehicle spare parts and tires
  • Knowledge of preparing and implementing policies and procedures

Inventory Key Responsibilities

  • Monitor and maintain current inventory levels
  • Conduct regular physical inventory counts
  • Record inventory transactions
  • Investigate and resolve inventory discrepancies
  • Coordinate with purchasing and warehouse teams to forecast and meet supply demands
  • Label and tag inventory for identification and tracking
  • Receive, inspect, and verify incoming stocks

Required Skills And Qualifications

  • Proven experience in accounts payable or general accounting
  • Understanding of basic bookkeeping and accounting principles
  • High attention to detail and accuracy
  • Strong organizational and time management skills
  • Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, NCC) and MS Excel
  • Good communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Bachelors degree in Accounting, General Accounting, Finance, Taxation, or a related field
  • Minimum 35 years relevant experience in Accounts Payable

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