Account Payable
2 days ago
Job Purpose
The job purpose of an Accounts Payable Officer is to manage and oversee the payment of bills and invoices on behalf of a company or organization. It plays a crucial role in maintaining the financial health of an organization by ensuring that all financial obligations to vendors and suppliers are met accurately and in a timely manner. Effective management of accounts payable contributes to the smooth functioning of the business and helps maintain positive relationships with external partners.
Main Duties
Invoice Processing:
- Receive, review, and process invoices from vendors and suppliers.
- Ensure that invoices are accurate, complete, and comply with company policies.
- Verification:
- Verify the accuracy of invoices by matching them with purchase orders, delivery receipts, or other supporting documentation.
- Confirm that goods or services were received before processing payments.
Data Entry and Coding:
- Enter invoice details into the accounting system accurately.
- Assign appropriate codes to expenses for proper tracking and reporting.
- Payment Processing:
- Initiate and process payments to vendors in accordance with payment terms and company policies.
Record Keeping:
- Maintain organized and up-to-date records of all accounts payable transactions.
- Keep track of payment due
- Approval Workflow:
- Ensure that invoices go through the necessary approval processes within the organization before payment is made.
Vendor Relations:
- Communicate with vendors to address inquiries, resolve discrepancies, and negotiate payment terms.
- Build and maintain positive relationships with vendors to facilitate smooth business transactions.
Compliance:
- Adhere to relevant laws, regulations, and company policies governing accounts payable processes.
- Stay informed about changes in regulations that may impact payment procedures.
Qualifications:
- Bachelors degree in Accountancy, Finance, or a related field.
- 2-3 years of experience in Accounts Payable, General Accounting, or Finance operations.
- Strong knowledge of invoice processing, payment cycles, and reconciliation procedures.
- Proficiency in accounting systems/ERPs (Netsuite, SAP, or similar) and MS Excel.
- High attention to detail and accuracy in handling financial data.
- Strong organizational and time management skills to meet payment deadlines.
- Ability to analyze discrepancies and resolve vendor or invoice-related issues.
- Good communication and interpersonal skills to coordinate with internal teams and maintain vendor relationships.
- Familiarity with compliance requirements, internal controls, and best practices in accounts payable.
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