Accounts Payable Analyst

Description

TrueNAS is redefining enterprise storage by delivering proven data resilience, performance, and flexibility without the complexity or constraints of legacy solutions. As the most deployed storage platform in the world, TrueNAS already powers critical data storage infrastructure for businesses, research institutions, and government agencies across 200+ countries and millions of users. Our mission is simple: to become the most trusted name in data storage.

Originally founded in Silicon Valley in 2002 under the name iXsystems, TrueNAS is a profitable, independent company with a culture rooted in trust, curiosity, technical excellence, and continuous improvement. Whether you work remotely or on-site, you'll be part of a team that values collaboration and meaningful impact - where people come before profit, and bold ideas drive the future of data infrastructure.

If you're ready to help shape the future of enterprise storage, we'd love to connect.

Position Overview: The Accounts Payable Analyst is responsible for managing end-to-end AP processes, including invoice processing, vendor payments, and expense reimbursements and liquidations. The role ensures compliance with internal controls and supports month-end close activities. Another responsibility includes the preparation and issuance of tax forms for both U.S. and Philippines, and ensuring accuracy and timely filing in accordance with tax regulations. This position plays a vital role in maintaining financial accuracy and supporting operational efficiency across the organization.

This is a hybrid role, based in our Makati office, with required in-office presence on Tuesdays, Wednesdays, and Thursdays. The hours for this position are 7:00 am - 4:00 pm local time.

Base Pay Range

We offer a competitive compensation package designed to attract top talent and reward performance. In addition to base pay, this position may be eligible for additional earnings through our Incentive Bonus Program, depending on the role. Final compensation decisions are made based on a variety of factors, including location, education, and prior experience, to ensure fairness and alignment with the role's responsibilities and market standards.

TrueNAS offers a comprehensive package of benefits including health, dental, vision, paid time off, and stock options.

Expected Posting Timelines

This position will be open for a minimum of 5 days, a maximum of 90 days.

The Day-to-Day

Full-Cycle AP Processing

• Primarily responsible for the daily processing of accounts payable invoices, expense reports and payment runs in an accurate and timely manner.
• Receive, review, and verify vendor invoices for accuracy and completeness.
• Match invoices with purchase orders and receiving reports (3-way match), when applicable.
• Code and enter invoices into the accounting system, ensuring proper GL accounts and cost centers are used.
• Prepare and schedule payments via check, ACH, or wire in line with company policy and payment terms.
• Oversee employee expenses, including verification of receipts, policy compliance, and liquidation and reimbursement processing.

Vendor Relationship & Reconciliation

• Serve as an escalation point for vendor inquiries and resolve discrepancies in billing or payments.
• Manage and mentor AP team members, set performance goals, monitor productivity, and facilitate professional development.
• Ensure timely and accurate vendor payments while managing working capital and optimizing vendor relationships.
• Reconcile AP sub-ledger with the general ledger as part of monthly close.
• Monitor and ensure compliance with tax regulations, including U.S. 1099s and Philippine withholding taxes.
• Enforce and improve AP-related policies, internal controls, and operating procedures.

Process Improvement & Systems Support

• Drive continuous improvement initiatives, standardization and improvements of AP-related policies, internal controls, and operating procedures..
• Support transformation through system enhancements, change management, SOP documentation, and cross-functional alignment with procurement, IT, treasury, etc.

Other Duties as Assigned

• Support ad hoc finance projects or strategic initiatives as assigned by leadership.
• Support for month‑end and year‑end close procedures, as needed, for general accounting.
• Support audit readiness: provide documentation, analysis, and root cause insights to auditors.
• Reconcile balance sheet accounts relevant to payable cycles and employee ledgers.

Education and Experience

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent combination of education and experience)
• Certified Public Accountant (CPA) preferred
• 3–5+ years of progressive experience in accounts payable (and general accounting), ideally in a high-volume shared services or multinational environment.
• Understanding of U.S. and Philippine GAAP and tax compliance is a plus
• Proficient in productivity tools such as Google Workspace, Excel, and PowerPoint
• SAP ERP experience is strongly preferred
• Ability to manage multiple priorities and deadlines, both independently and in collaboration with cross-functional teams
• Communication: Clearly and professionally communicates with vendors, colleagues, and stakeholders (both written and verbal).
• Team Collaboration: Works effectively within a cross-functional team (e.g., operations, tax, accounting).
• Attention to Detail: Ensures accuracy in data entry, invoice processing, and payment validation.

• Problem Solving: Investigates and resolves discrepancies or invoice issues proactively.

• Time Management: Manages high volumes of work efficiently while meeting deadlines.

• Adaptability: Comfortable navigating ambiguity and change; thrives in decentralized environments and adjusts quickly to shifting business needs.

• Ethics, Integrity & Work Ethic: Demonstrates high professional standards, discretion, and a strong commitment to ethical conduct—paired with a reliable, disciplined, and dedicated work ethic.

Equal Employment Opportunity:

iXsystems DBA TrueNAS, Inc. provides equal employment opportunities to all employees and applicants in all company facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.